Scientific Visitor Programme

Enabling external scientists and students to benefit from new collaborations, technologies and state-of-the-art equipment

Practical information

EMBL typically welcomes a significant number of scientific visitors to all its sites from trainees to principal investigators (PIs) on a sabbatical (please see our Annual reports for numbers).


  • Visitors are in general expected to make their own travel arrangements to the hosting EMBL site. 
  • If they  receive travel funding from EMBL, reimbursement is provided at the following agreed rates based on the home country of the visitor:

Individual travel costs should not exceed the following limits: 

  • Germany (250 €)
  • Europe (450 €)
  • East Coast USA & Canada, China, Israel (1,250 €)
  • West Coast USA & Canada (1,500 €)
  • Rest of the world (2,000 €)

The costs of the researcher’s travel to EMBL will be covered by EMBL at a rate not exceeding that of the most economic, reasonable and rational means of transport.


EMBL has access to a variety of accommodation at many of its sites. A summary of this information is available at the following links. 

If there is no availability or suitable option found within these locations, the visitor is asked to find their suitable accommodation options. Relevant advice through experience of past visitors can be provided by the respective site administrative contact.

Childcare and Schooling 

Bi-lingual and International Schools

There are several bi-lingual and international schools located in and around the Heidelberg and Mannheim area. The following links are some examples. Any news we receive about information events are also posted on this webpage. If you find any information which could be added to this webpage, please contact the SA office.

Heidelberg International School

All classes are taught in English and German is taught as a subject in all grades and at all levels of ability. Visits to the school can be arranged on an individual basis. Note that the school calendar year is not the same as German schools. The school year begins at the end of August and ends at the end of June. The offices are open during the summer. They recommend that visits are made when the students are there.

All EMBL staff have a 50% discount on the tuition fees and are able to pay the fees on a monthly basis. The entrance fee is also reduced by 50% (due before the first day of school). There is no discount on the administration fee (395 Euros in 2020) or technology fee (300 Euros in 2020 for grades 8-12).

Please note that applications can now only be made online via their website.

Useful documents:


H.I.S. Heidelberg School International
Wieblinger Weg 7
69123 Heidelberg
Tel. 06221 75 90 60-0
Email: info@hischool.de

Deutsch-Amerikanisches Institut (DAI) Heidelberg International School

The DAI is opening a new bilingual international school in Heidelberg in September 2021. Initially it is intended for grades 1–10 consisting of 2 classes, offering 40 spaces; these will be mixed-age classes starting with grades 1-2 and 5-6. They will add additional classes each year. The work with the state curriculum of Baden Württemberg and the Cambridge Curriculum.

Useful links:


Deutsch-Amerikanisches Institut Heidelberg
– Das Haus der Kultur –
Sofienstraße 12
69115 Heidelberg
Tel.: 06221 6073-22
Fax: 06221 6073-73

Ecole Pierre & Marie Curie (German/French)

This is a German-French private school which belongs to the French school system (AEFE – Agence pour l’Enseignment Francais à l’Étranger) as well as being a German school recognised by the German state. There is a school and a childcare centre. The aim is to prepare students by developing their skills in French as well as in German.


École francaise Pierre et Marie Curie
Wieblinger Weg 9
69123 Heidelberg
Tel. 06221 840983 (school)
Tel. 06221 839780 (Kinderhort)
Email: administration@ecole.de

Englisches Institut – primary and grammar school (German/English)


Grundschule Englisches Institut
Rheinstr. 14
69126 Heidelberg
Tel. 06221 349370
Email: grundschule@englisches-institut.eu

Heidelberg Private School Centre (German/English)

The Heidelberg School Centre (Heidelberger Privatschulcentrum) – HPC) is part of the F+U Group (F+U Unternehmensgruppe). Founded in 1980, the F+U Group is one of Germany’s largest private eduation providers. F+U offer general educational and vocational schools, alongside professional training, further education courses and higher education programmes, and operates internationally in more than 20 locations.

The Heidelberg Private School Centre offers you and your child the opportunity to gain a range of school qualifications. The branches of the school build upon each other, and progress from primary school right through to Abitur.


Heidelberg Private School
Kurfürsten-Anlage 64-68
69115 Heidelberg
Tel. 06221 70500
Fax: 06221 7050341
Email: info@fuu.de
Flyer in English

Metropolitan International School (German/English plus Spanish for Kindergarten/Preschool)

The Metropolitan International School (MIS) is a private, co-educational, full-time school located in the Rhein-Neckar region. They welcome children from 0 to 18 years, have a trilingal (German/English/Spanish) kindergarten, bilingual primary school, international school (secondary 1 + 2 IGCSE) and German Gymnasium (bilingual).


International school, bilingual/trilingual Gymnasium, Grundschule, Vorschule, Kindergarten
MIS Mannheim-Viernheim GmbH
Walter Gropius Allee 3
68519 Mannheim-Viernheim
Tel. 06204 70 87 796

Bilingual/Trilingual Kindergarten/Nursery
MIS Heidelberg
Mozartstr. 4
68519 Heidelberg
Tel. 06221 726 7900
Email: info@metroschool.de

Links to other international schools

Visa-related matters

EMBL’s Human Resources (HR) team is able to support visitors in obtaining the appropriate visa documentation to facilitate their travel and stay at the respective EMBL site, in collaboration with the respective site administrative contact. Once a visit is confirmed, the HR team or the Unit Administrator will contact the visitor to assist with the visa application procedure.  All visitors from Third countries are advised to schedule a visit well in advance to allow sufficient time for visa-related procedures. Visa costs are at the visitor’s expense.