Metabolite and species dynamics in microbial communities

Time Europe/Berlin	Speaker	Time India/Bangalore
10:30 – 11:00	On-Boarding Day: Welcome and short introduction	14:00 – 14:30
11:00 – 11:30	Course overview on eCampus /introduction to pre-course work	14:30 – 15:00
11:30 – 12:00	Software test for pre-course work: followed by speed networking	15:00 – 15:30

Time Europe/Berlin	Speaker	Time India/Bangalore
	Zoom link for the day shared in eCampus
09:45 – 10:30	Bangalore Hub: arrival and light lunch upon arrival followed by registration Heidelberg Hub: bus from ISG to EMBL, coffee upon arrival followed by registration Technical set-up at both hubs	12:45 – 14:00
10:30 – 10:45	Welcome and house notes (shared via Zoom) at both sites – joint	14:00 – 14:15
10:45 – 11:15	Course overview (Introduction to format, expectations, timelines)	14:15 – 14:45
11:15 – 12:00	Flash Talks by participants	14:45 – 15:30
12:00 – 12:15	Coffee break	15:30 – 15:45
12:15 – 12:45	Flash Talks by participants	15:45 – 16:15
12:45 – 13:30	Lecture: Understanding of microorganisms in their environment for white, green and blue biotechnology exploitation Marla Trindade – University of the Western Cape, South Africa	16:15 – 17:00
13:30 – 14:30	Bangalore Hub: Practical session 1: Community culture inoculation Ashita Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Priscill Priscillia Gourvil – CNRS, France Ian Probert – Sorbonne University, France Heidelberg Hub: Lunch break	17:00 – 18:00
14:30 – 15:15	Lecture: The impact of phage and metabolic interactions on human host health, environmental ecosystem change, and biogeochemistry Karthik Anantharaman – University of Wisconsin, USA	18:00 – 18:45
15:15 – 16:15	Interactive lecture: Capturing microbial interactions in the wild and in the lab: expeditions, sample collections and experimental design Ian Probert – Sorbonne University, France Flora Vincent – EMBL Heidelberg, Germany	18:45 – 19:45
16:15 – 17:15	Bangalore Hub: Dinner Heidelberg Hub: Practical session 1: Community culture inoculation Dragana Despotovic – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany Kevin Moog – EMBL Heidelberg, Germany	19:45 – 21:15
17:15 – 18:15	Heidelberg Hub: Challenges and expectations Elisabeth Zielonka – EMBL Heidelberg, Germany Maria Zimmermann – EMBL Heidelberg, Germany
18:15 – 18:30	Heidelberg Hub: Bus from EMBL to ISG Hotel
18:30 – 20:30	Heidelberg Hub: Dinner at ISG Hotel followed by networking

Time Europe/Berlin	Speaker	Time India/Bangalore
	Zoom link for the day shared in eCampus
	Bangalore hub: Overview of the day Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, India	09:00 – 9:15
	Bangalore hub: Networking: Challenges and Expectations Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, India	09:15 – 10:15
	Bangalore hub: Coffee break	10:15 – 10:45
	Bangalore hub: Practical session 1: Experimental design and culture set-up and sampling Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Priscillia Gourvil – CNRS, France Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, India	10:45 – 12:30
	Bangalore hub: Lunch break	12:30 – 13:45
08:40	Heidelberg hub: Bus from ISG Hotel to EMBL
08:55 – 09:00	Heidelberg hub: Overview of the day Dragana Despotovic – EMBL Heidelberg, Germany Kevin Moog – EMBL Heidelberg, Germany
09:00 – 10:15	Heidelberg Hub: Practical session 1 continued: Experimental design and culture set-up Dragana Despotovic – EMBL Heidelberg, Germany Kevin Moog – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany
10:15 – 11:00	Lecture: Predicting structures of microbial communities Narendra Dixit – Indian Institute of Science, Bangalore, India	13:45 – 14:30
11:00 – 11:30	Coffee break	14:30 – 15:00
11:30 – 12:15	Lecture: Identifying chemical cues exchanged by the hosts and their symbionts with omics tools Marine Vallet – Max Planck Institute of Science, Bangalore, India	15:00 – 15:45
12:15– 13:15	Heidelberg hub: Lunch break
	Bangalore Hub: Practical session 1 continued: Experimental design and culure set-up and sampling Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Priscillia Gourvil – CNRS, France Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, India	15:45 – 17:45
13:15 – 14:15	Heidelberg hub: Practical session 4: Interaction mapping plating experiment – experimental design and image acquisition Dragana Despotovic – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany
14:15 – 15:00	Moderated discussion on responsible conduct of research in computational analysis (whole group discussion followed by breakout groups) Renato Alves – EMBL Heidelberg, Germany	17:45 – 18:30
15:00 – 16:00	Cross-Hub Networking: Heidelberg and Bangalore hubs connected via zoom: group work on responsible conduct of research exercise Heidelberg: Renato Alves – EMBL Heidelberg, germany Bangalore: Sabuj Bhattacharya – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Nitish Malhorta – University of California, Irvine, USA Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	18:30 – 19:30
	Bangalore hub: Dinner	19:30 – 20:45
16:00 – 16:30	Heidelberg hub: Coffee break
16:30 – 18:00	Heidelberg Hub: Practical session 1 continued: Sampling of community cultures Dragana Despotovic – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany Kevin Moog – EMBL Heidelberg, Germany
18:00 – 19:15	Heidelberg Hub: Pizza dinner and networking
19:15	Heidelberg Hub: Bus from EMBL to ISG Hotel

Time Europe/Berlin	Speaker	Time India/Banglore
	Zoom link for the day shared in eCampus
	Bangalore hub: Overview of the day Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India	09:00 – 09:15
	Bangalore Hub: 16S analysis of communities using Nanopore sequencing technology Practical session 2: DNA extraction, normalization, quantifications Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Priscillia Gourvil – CNRS, France With flexible coffee break during session	09:15 – 12:45
08:40	Heidelberg hub: Bus from ISG Hotel to EMBL
08:55 –09:00	Heidelberg Hub: Overview of the day Dragana Despotovic – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany
09:00 – 12:30	Heidelberg Hub: 16S analysis of communities using Nanopore sequencing technology Practical session 2: DNA extraction, normalization, quantifications Mathias Boulanger – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany Mireia Osuna Lopez – EMBL Heidelberg, Germany Jessica Sutter – EMBL Heidelberg, Germany Laura Villacorta – EMBL Heidelberg, Germany
	Bangalore hub: Lunch break	12:45 – 13:45
	Bangalore Hub: Practical sessions 2: 16S analysis Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Priscillia Gourvil – CNRS, France Sequencing facility led by Dr. Awadhesh Pandit Practical session 3: Metabolomics (LC-MS) Sunil Laxman – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Ganesh Muthi – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Janhavi Sathe – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	13:45 – 15:45
	Bangalore hub: Coffee break	15:45 – 16:00
12:30 – 13:45	Heidelberg hub: Lunch break
	Bangalore Hub: Practical sessions 2 continued: 16S analysis Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Priscillia Gourvil – CNRS, France Sequencing facility led by Dr. Awadhesh Pandit Practical session 3 continued: Metabolomics (LC-MS) Sunil Laxman – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Ganesh Muthi – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Janhavi Sathe – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	16:00 – 17:30
13:45 – 15:15	Heidelberg hub: Metabolomics (MCF Facility tour, sample extractions)
15:15 – 17:15	Heidelberg Hub: Practical session 2+3 continued: 16S analysis + GeneCore tour (rotating groups) Mathias Boulanger – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany Mireia Osuna Lopez – EMBL Heidelberg, Germany Jessica Sutter – EMBL Heidelberg, Germany Laura Villacorta – EMBL Heidelberg, Germany Metabolomics (sample acquisition, LC-MS data preprocessing) Dragana Despotovic – EMBL Heidelberg, Germany MCF (TBD)
17:15 – 17:30	Heidelberg hub: Coffee break
	Bangalore hub: Free time before dinner	17:30 – 19:00
17:30 – 19:30	Heidelberg Hub: Practical session 2+3 continued: 16S analysis + GeneCore tour (rotating groups) Mathias Boulanger – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany Mireia Osuna Lopez – EMBL Heidelberg, Germany Jessica Sutter – EMBL Heidelberg, Germany Laura Villacorta – EMBL Heidelberg, Germany Metabolomics (sample extractions, LCMS injection) Dragana Despotovic – EMBL Heidelberg, Germany MCF (TBD)
	Bangalore hub: dinner followed by networking and drinks	19:00 – 20:30
19:00 – 20:30	Heidelberg hub: vegetarian dinner followed by networking and drinks
20:30	Heidelberg hub: Bus from EMBL to the ISG Hotel

Time Europe/Berlin	Speaker	Time India/Banglore
	Zoom link for the day shared in eCampus
	Bangalore hub: Outing including hike	07:00 – 12:00
	Bangalore hub: Lunch break	12:00 – 13:00
09:10	Heidelberg hub: Bus from ISG Hotel to EMBL
09:25 – 09:30	Heidelberg hub: Overview of the day Maria Zimmermann – EMBL Heidelberg, Germany
09:30 – 10:15	Lecture: Metagenomics, metabolic modelling and optimisation methods to investigate microbial community functions Clémence Frioux – Inria, France	13:00 – 13:45
10:15 – 11:00	Lecture: Microbial interations determined by vitamine exchange Amrtia Hazra – IIS€R, Pune, India	13:45 – 14:30
11:00 – 11:30	Cross-Hub Interaction: Heidelberg and Bangalore Hub connected via Zoom and continued discussions	14:30 – 15:00
11:30 – 12:15	Lecture: Investigating structure and ecology of microbial communities with metagenomics taxonomic profiling Georg Zeller – Leiden University, The Netherlands and EMBL Heidelberg, Germany	15:00 – 15:45
12:15 – 13:30	Heidelberg hub: Lunch break
	Bangalore hub: Coffee break	15:45 – 16:00
	Bangalore Hub: Practical session 4: Interaction mapping plating experiment – experimental design and image acquisition Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, India Ian Probert – Sorbonne University, France	16:00 – 17:00
13:30 – 15:30	Computational Practical 5: 16S data analysis Main trainers: Sara Benito Vaquerizo – EMBL Heidelberg, Germany Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Bangalore trainers: Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Nitish Malhotra – University of California, Irvine, USA Heidelberg trainers: Bartosz Jan Bartmanski – EMBL Heidelberg, Germany	17:00 – 19:00
15:30 – 16:00	Heidelberg hub: Coffee break
	Bangalore hub: Dinner followed by networking	19:00 – 20:30
16:00 – 18:00	Heidelberg hub: Computational Practical 6: Metabolomics data analysis Sara Benito Vaquerizo – EMBL Heidelberg, Germany Maria Zimmermann – EMBL Heidelberg, Germany
18:00 – 18:40	Heidelberg hub: bus to downtown Heidelberg via ISG Hotel
18:40 – 19:40	Heidelberg hub: Heidelberg Old Town city tour
20:00 – 22:00	Heidelberg hub: Heidelberg downtown dinner and networking

Time Europe/Berlin	Speaker	Time India/Bangalore
	Zoom link for the day shared in eCampus
	Bangalore hub: Overview of the day Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, India	08:55 – 09:00
	Bangalore Hub: Computational practical 6: Metabolomics data analysis Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Sunil Laxman – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Nitish Malhotra – University of California, Irvine, USA Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Janhavi Sathe – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	09:00 – 11:00
	Bangalore hub:  Treasure hunt	11:00 – 11:45
	Bangalore hub:  Lunch break	11:45 – 12:45
08:40	Heidelberg hub: Bus from ISG Hotel to EMBL
09:00 – 09:15	Heidelberg hub: Overview of the day Sara Benito Vaquerizo – EMBL Heidelberg, Germany
09:15 – 10:15	Lectures: Young investigators: Field, laboratory and computational approaches to investigate and design metabolic functions of microbial communities 2 x 25 minute talk following by 5 minute discussion Sara Benito Vaquerizo – EMBL Heidelberg, Germany Soraya Zwahlen – EMBL Heidelberg, Germany	12:45 – 13:45
10:15 – 11:00	Lecture: Modelling microbial community interactions Kiran Patil – University of Cambridge, UK	13:45 – 14:30
11:00 – 11:30	Coffee break	14:30 – 15:00
11:30 – 13:00	Computational Practical 7: Metabolic modelling of community interactions Main trainers: Sara Benito Vaquerizo – EMBL Heidelberg, Germany Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Bangalore trainers: Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Nitish Malhotra – University of California, Irvine, USA Heidelberg trainers: Bartosz Jan Bartmanski – EMBL Heidelberg, Germany	15:00 – 16:30
13:00 – 14:00	Heidelberg hub: Lunch break
	Bangalore coffee break	16:30 – 16:45
	Bangalore hub: Practical session 4: Interaction mapping plating experiment – image analysis Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Priscillia Gouvril – CNRS, Roscoss Marine Station, France Nitish Malhotra – University of California, Irvine, USA Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	16:45 – 17:30
14:00 – 15:45	Computational Practical 7 continued: Metabolic modelling of community interactions Main trainers: Sara Benito Vaquerizo – EMBL Heidelberg, Germany Ganesh Muthu – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Bangalore trainers: Ashitha Bala – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Aabha Deshpande – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India Nitish Malhotra – University of California, Irvine, USA Heidelberg trainers: Bartosz Jan Bartmanski – EMBL Heidelberg, Germany	17:30 – 19:15
15:45 – 16:15	Coffee break and continue discussion and exercise on responsible conduct of research	19:15 – 19:45
16:15 – 17:00	Heidelberg hub: Practical session 4: Interaction mapping plating experiment: Image analysis Sara Benito – EMBL Heidelberg, Germany Matthias Gross – EMBL Heidelberg, Germany
17:00 – 18:00	Heidelberg hub: EMBL campus treasure hunt
	Bangalore hub: Dinner followed by networking	19:45 – 21:15
18:00 – 19:30	Heidelberg hub: Tapas dinner followed by networking
19:30	Heidelberg hub: Bus from EMBL to the ISG Hotel

Time Europe/Berlin	Speaker	Time India/Bangalore
	Zoom link for the day shared in eCampus
	Bangalore hub:  Core facility tours	09:00 – 10:15
	Bangalore hub: Coffee break	10:15 – 10:30
	Bangalore hub: Practical presentation preparation time	10:30 – 11:30
07:50	Heidelberg hub: Bus from ISG Hotel to EMBL
08:00 – 09:00	Cross site – preparation time in teams for practical presentations	11:30 – 12:30
	Bangalore hub: Lunch break	12:30 – 13:30
09:00 – 10:00	Heidelberg hub: Group work continued
10:00 – 11:45	Cross site team presentations 10 minute presentation + 10 minute discussion per team	13:30 – 15:15
11:45 – 12:45	Bangalore hub: coffee break Heidelberg hub: Lunch break Opportunity to network on specific topics	15:15 – 16:15
12:45 – 13:30	Lecture: Learning and predicting novel metabolic pathways and interactions Karthik Raman – Indian Institute of Technology, Madras, Chennai, India	16:15 – 17:00
13:30 – 14:15	Discussion round on responsible conduct of research All trainers and organisers, Renato Alves – EMBL Heidelberg Sabuj Bhattacharya – Institute for Stem Cell Science and Regenerative Medicine, Bangalore, India	17:00 – 17:45
14:15 – 14:45	Joint summary (take home messages, principles of responsible conduct of research) and closing remarks, treasure hunt challenge results	17:45 – 18:15
	Bangalore hub: Course dinner	18:15 – 19:45
14:45	Heidelberg hub:  Bus from EMBL to downtown Heidelberg for free time in the city

The course is limited to 20 participants. For selection purposes, please note that your application will not be considered without a letter of motivation.

Registration fees

Your registration for the event includes:

• Admission to the event
• Meals and coffee breaks
• Course materials
• Access to the e-learning platform
• A letter to support your visa application (for more information, check the ‘Travel and accommodation’ tab)

For this EMBO course, the fees include accommodation and transportation to and from the ISG Hotel to the venue

	EMBL Heidelberg site (Germany)	Bangalore Life Science Cluster campus site (India)
Academia	€500	€150
PhD Student	€500	€150
Industry	€1100	€250

Confirmation and payment

The registration fee should be paid only after acceptance to the course. The results will be announced approximately 2-3 weeks after the application deadline.

Cancellation policy

If you are no longer able to take part in the course, please inform your course contact responsible for this event. Your registration and the submitted motivation letter will be deleted.

Please also check our Terms and Conditions for the cancellation policy.

After you have logged in and successfully registered, you will receive an email asking you to submit your motivation letter. Click on the link provided and enter your motivation letter in the text box provided. Alternatively you can submit your motivation letter by clicking on the link on the confirmation page directly after registering.

Instructions

1. Include your relevant skills, experience and qualifications showing why you would be suitable for the course.
2. Explain why you would like to attend, including what you can contribute and how you think you will benefit from the course.

Please note:

• The limit of 2,000 characters refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).
• If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 2,000 character limit resulting in an error message. We recommend you clear all formatting before pasting in the text.
• If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.

For detailed instructions, please watch our video on how to submit a course motivation letter.

Please note it is not possible to apply after the motivation letter deadline!

Selection

The selection results will be announced by email to all applicants. We aim to announce 3 weeks (21 days) after the motivation letter submission deadline but delays may occur.

Further details

For further information about registration and motivation letter submission please refer to the FAQ page.

Financial assistance

Limited financial assistance is provided by the EMBL Advanced Training Centre Corporate Partnership Programme and EMBO in the form of travel grants, childcare grants, and accessibility grants.

Your place in the meeting is only confirmed by paying the registration fee, which is mandatory even when receiving a fee waiver.

Travel grant

The travel grant will cover the cost of travel (airfare, train, bus, taxi, and visa) and/or registration fees and is provided up to specified caps which are normally as follows:

• up to €500 for any participant travelling to an EMBO Practical Course.

• up to €1000 for any participant working in Chile, India, Singapore, or Taiwan travelling to an EMBO Practical Course.

The organisers may reduce the grant cap to accommodate more participants. Recipients will be notified of their travel cap amount when they are informed of the outcome of their application. Original receipts must be provided with your signature for all costs incurred within two months of completion of travel. Scanned copies cannot be accepted.

Childcare grants

There is the possibility to apply for a childcare grant to offset child care costs incurred by participants, speakers, trainers, and organisers when attending a course. Eligible costs include (but are not limited to) fees for a babysitter, child-care facility, or travel costs for a caregiver. Please note that priority will be given to early-stage researchers. There is a limited amount of funding available for the childcare grants and funds will be distributed amongst eligible applicants.

Boehringer Ingelheim Fonds travel grant

Applies to selected courses only. Availability will be indicated during the abstract or motivation letter submission process.

This grant covers costs related to your attendance to the course (registration, travel, and accommodation costs). The grant is restricted to PhD students and postdocs who conduct basic biomedical research.
Whether you are eligible to apply for a travel grant, depends on when you received your university entrance qualification (e.g. Abitur, A-Levels, High School Diploma, Final State Examination):

• for PhD and MD students, as well as graduates, the university entrance qualification must not have been obtained more than 11 years ago at the time of the envisaged course
• for postdocs, the university entrance qualification must not have been obtained more than 13 years ago at the time of the envisaged course

EMBO accessibility grant

For EMBO Practical Course participants with accessibility needs, there is the possibility to apply for an accessibility grant to offset costs incurred by participants or speakers when participating at a course. Eligible costs include costs incurred for equipment or adaptations to the course environment, or travel costs for an event companion to assist the participant or speaker during the course where necessary. While we do our best to accommodate needs, please note that extensive changes to the course environment might not be possible. Priority will be given to early-stage researchers.

A maximum amount of €500 can be awarded per participant applying for an EMBO accessibility grant. In order to apply for this grant for EMBO Practical Courses, you must be registered by the application deadline. 

Application

Whether you are attending onsite or virtually, to apply for financial assistance, please follow the steps in the application system. During the process of submitting your motivation letter to the system, you will be asked which type of grant you want to apply for.

Applications for financial support will not influence the outcome of the selection results.

Results

Grant allocations are announced by email to all applicants after the selection results.

Selection for financial assistance is based on scientific merit, your current work or study location, the reasons for needing financial support, and the impact this event will have on your career.

Please note that for childcare grants, priority will be given to early-stage researchers.

Further details

Check out this list of external funding opportunities. 

For further information about financial assistance please refer to the FAQ page.

Visa

We can send you a registration confirmation to support your visa procedure (not an official invitation letter). Please contact the Conference Officer responsible for your event. Read our FAQ for more information.

Travel

If you are travelling to Heidelberg via aeroplane, train, car, or long-distance bus, you can find useful information on our travel information page.

Accommodation

EMBL Heidelberg site participants
Accommodation for participants attending the course at EMBL Heidelberg has been pre-booked for you at the ISG Hotel for the default dates of 03 October to 9 October (6 nights). Please note that the course registration fee includes coverage of accommodation costs in twin rooms, including breakfasts, for your stay at the ISG but that you will be required to pay an additional cost of 24 EUR per night for a single room. This should be paid by you directly to the ISG during your stay. Any additional nights need to be booked and paid for by you. We recommend that all course participants for the EMBL Heidelberg site stay at the ISG Hotel which is the dedicated hotel for the course.

Bangalore Life Science Cluster site participants

Accommodation for participants attending the course in Bangalore will be on site, located at the venue of the course from 03 to 10th October. The course registration fee will include accommodation in twin rooms, and breakfast, lunch and dinner, starting with a light lunch on the 3rd and ending with dinner on 9th October. Additional nights can only be provided under exceptional circumstances. We recommend that all course participants stay at the campus hotel which is the dedicated hotel for the course.

Local transportation

EMBL Heidelberg site participants
Shuttle buses will go from the ISG Hotel to EMBL and back, mornings and evenings. A bus schedule and location of the bus stops will be made available prior to the meeting.

Bangalore Life Science Cluster site participants
The accommodation is on campus, within walking distance of the laboratory space where the course will be conducted. The campus is well connected to/from the Bangalore International airport, train stations or bus stations, and can easily be reached using any pre-paid or post-paid taxi options.”

Further details

EMBL Heidelberg, Meyerhofstraße 1, 69117 Heidelberg, Germany

BRIC inStem, GKVK Post, Bellary Road, Bangalore 560065. Web: https://instem.res.in/

For further information on getting to EMBL Heidelberg visit our Travel Information page.

Further information on getting to Bangalore Life Science Cluster Campus will be provided to selected course participants.

For EMBL Heidelberg only: for enquiries about accommodation and local transportation please refer to the FAQ page.

The below information applies to the EMBL Heidelberg hub. Information about on-site facilities at BLiSC will be shared with participants upon arrival

Catering

All meals and coffee breaks are included in the registration fee. Our catering staff will prepare a variety of vegetarian meals, meat and fish dishes, soups, pasta, fresh fruit and vegetables, as well as a variety of desserts.

Please wear your badge at all times when serving yourself.

No food or drinks are allowed in the computer training lab or wet labs.

Internet

Wi-Fi is available on campus using the EMBL-Events network and the event specific password, which will be provided on site. The eduroam network (secure, worldwide roaming access service developed for the international research and education community) is also available.

Photography

During the conference, an EMBL Photographer may be taking photos. If you would not like to appear in these, please inform the photographer or a member of the Course and Conference Office.

Charging stations

There are lockers available next to the stairs leading down into the Auditorium. You will find some of those equipped with sockets to charge your smartphone/tablet etc.

In most places the electricity is 220 volts AC (50 cycles). An adaptor and a plug that fits the German socket may be needed for your appliances/laptop (i.e. American, Japanese, etc.). A USB charging station for electronic devices is available at the registration desk.

Printing

We can help to print your boarding pass/train ticket. Please send it to events@embl.de and collect your print-outs at the registration desk.

Luggage

There are lockers available on-site to store your luggage, which require a 2 EURO coin to operate. There is another luggage room on level E0, which is free to use but remains unlocked during the course.

Lost and found

‘’Lost and Found’’ items are kept at the registration desk until the end of the course.

Nursing room

There is a nursing room available in the ATC Rooftop Lounge on level A29.

Room for prayers, meditation, and yoga

There is a room for prayer, yoga, and meditation, located on level E0 behind the Auditorium. Please be respectful of others using the room.

EMBL campus map

Health and safety notes

Please take a moment to read our health and safety policy.

• Do not smoke in any EMBL building.
• Eating and drinking is prohibited in the Auditorium and all laboratories.
• Do not enter any restricted areas or the laboratories unless instructed to do so.

If first aid is required

• The first aid room is located next to the ATC Registration Desk (room 10- 205).
• Dial the Emergency number 222 from any EMBL internal phone only.
• Be prepared to answer the following questions: Where is the accident? What happened? How many injured?
• Emergency number 06221-387 7821 from mobile phones.
• Please report all accidents to the conference officer at the registration desk.

In case of fire

• Press the nearest fire alarm button or the Emergency number 222 from any internal phone.
• A loud fire alarm will go off if an evacuation is required. On hearing the alarm leave the building immediately following the escape route and fire wardens and head to one of the meeting points
• Do not use the lifts.

Beyond first aid

The Heidelberg University Hospital or ‘Universitätsklinikum‘ has a 24 hour accident and emergency facility and is at ‘Im Neuenheimer Feld 672’. It is a 8km or a 20 minute taxi ride away from EMBL. In a medical emergency, the ambulance service generally transports patients to this hospital.

Please remember to bring your own medication, if needed, to the conference. Note that the next pharmacy is a 4-minute drive from the EMBL, but for many medications you will be required to see a doctor to get a prescription.

Ensure in advance that your medical insurance will cover you during your visit in the event that you do need to see a doctor while in Heidelberg.

The EMBL course and conference office team are able to advise you on where to turn for emergency or non-emergency medical treatment in Heidelberg and can assist you in making appointments and / or arranging transport to get to the pharmacy or a doctor of your choice if necessary. Please note, we are not however permitted to personally accompany you off-campus.

Sightseeing

A variety of activities in Heidelberg can be found on the website of Heidelberg Marketing.

(delete if no technical requirements for this course!)

Event software

The EMBL eCampus learning platform will be used to collaborate, communicate and network with all of the course participants. All participants will receive information on how to join shortly before the course. We recommend using Chrome, Safari or Mozilla Firefox browsers for eCampus. 

Zoom will be used for the live talks and Q&A sessions. More information will be provided closer to the start of the course.

Other information

While using the software during the course, please make sure you have nothing else using your bandwidth. We recommend using a wired connection.

Please find additional information including FAQs and terms and conditions on our Information for Participants page.