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25th international meeting of the European Light Microscopy Initiative – Course and Conference Office

EMBL Conference

25th international meeting of the European Light Microscopy Initiative

Overview

This conference will take place at EMBL Heidelberg, with the option to attend virtually.

Registration is not yet open for this event. If you are interested in receiving more information please register your interest.

Conference overview

Founded in 2001, the European Light Microscopy Initiative (ELMI) was established to create a pivotal communication network among European scientists involved in light microscopy and equipment manufacturers. Its primary goals are to advocate for light microscopy as an essential research tool in the life sciences and to enhance communication among researchers, core facilities, and the industry.

The 2025 edition of the European Light Microscopy Initiative 2025 Conference sees a return to the European Molecular Biology Laboratory (EMBL) in Heidelberg, for the first time since 2010. With EMBL’s tradition of excellence in light microscopy, this event promises to be a highly interactive and engaging experience making full use of the purpose-built Advanced Training Centre venue and the EMBL Imaging Centre.

Highlights of the 2025 conference will include traditional company workshops, an international line-up of speakers, a comprehensive exhibition, and a dedicated community workshop room where participants can engage directly with experts and peers. These sessions are specifically designed to facilitate learning, collaboration, and innovation among attendees from across the microscopy community.

Preliminary programme

  • Please note that the programme is subject to change. Some speakers may need to join virtually to give their talk.
  • For registered participants, recorded talks will be accessible on demand for 4 weeks after the end of the event, unless indicated otherwise.
Day 1 – Tuesday 3 June 2025
Time
(Europe/Berlin)
Speaker
09:00 – 10:00Registration
10:00 – 13:00CORE FACILITY meeting with coffee break
13:00 – 14:30Lunch
14:30-16:00CORE FACILITY meeting with coffee break
16:00 – 18:30Sport event
18:30 – 19:30Keynote speech
19:30Welcome reception
Day 2 – Wednesday 4 June 2025
Time
(Europe/Berlin)
Speaker
09:00 – 10:45Session 1
10:45 – 11:15Coffee Break
11:15 – 13:00Session 2
13:00 – 14:30Lunch
14:30-15:30Workshop 1
15:30 – 16:30Workshop 2
16:30 – 17:00Coffee Break
17:00 – 18:00Workshop 3
18:00 – 20:00Poster Session 1
20:00Dinner and drinks
Day 3 – Thursday 5 June 2025
Time
(Europe/Berlin)
Speaker
09:00 – 10:45Session 3
10:45 – 11:15Coffee Break
11:15 – 13:00Session 4
13:00 – 14:30Lunch
14:30-15:30Workshop 4
15:30 – 16:30Workshop 5
16:30 – 17:00Coffee Break
17:00 – 18:00Workshop 6
18:00 – 20:00Poster Session 2
20:00Conference dinner
Day 4 – Friday 6 June 2025
Time
(Europe/Berlin)
Speaker
09:00 – 10:30Session 5
10:30 – 11:00Coffee Break
11:00 – 12:30Session 6
12:30Packed lunch and departure

Industry workshops

A significant feature of ELMI 2025 is the opportunity for delegates to participate in company workshops. Companies have the opportunity to use one of the 18 workshop rooms available in the Advanced Training Centre (ATC) and Imaging Centre (IC) to conduct their sessions. Workshops will be scheduled into the programme on the afternoons of Wednesday 4th June 2025 and Thursday, 5th June 2025. Private demos may be arranged outside of the scheduled workshop sessions during venue hours, while open demos outside the main programme are not permitted. Workshop rooms can be arranged as desired, within their specific layout limitations. Please refer to the room profiles and essential information below.

Room locations

EMBL campus map

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(click to view)

Advanced Training Centre

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(click to view)

Imaging Centre

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(click to view)


  • Courtyard Rooms A & B, FlexLabs A&B, as well as microscopy rooms 116a, 116b, 116c, 117a and 117b are on the same level as the Main Auditorium in the Advanced Training Centre.
  • Helix A & B, Rooftop A & B are located in the upper levels of the Advanced Training Centre.
  • Seminar rooms 104, 114, 125 and the Lecture Hall 103 are located on the Level 0 of the Imaging Centre.


Workshop room profiles

All rooms are different, with unique measurements, features, equipment and access dates. Please ensure that the workshop room specification meets your requirements. The seats will be arranged in a theatre-style layout.  Please pay particular attention to your power and AV requirements, access requirements (door and lift dimensions), and set-up time required. 

Courtyard Room A – not available
Location:Advanced Training Centre (ATC)
Capacity:50
Dimensions:775 x 800 cm
Size:65.34 m2
AV equipment:Projector, screen, mic
Power supply:230V / single-phase
Darkness:Side 1: Venetian blinds(external window)
Side 2: windows to an indoor corridor (with roll-down blinds)
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration:
Tuesday, 03.06.2025 – Friday, 06.06.2025
Courtyard Room B – not available
Location:Advanced Training Centre (ATC)
Capacity:40
Dimensions:775 x 650 cm
Size:53.46 m2
AV equipment:Projector, screen, mic
Power supply:230V / single-phase
Darkness:Side 1: Venetian blinds (external window)
Side 2: windows to an indoor corridor
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration:
Tuesday, 03.06.2025 – Friday, 06.06.2025
FlexLab A – not available
Location:Advanced Training Centre (ATC)
Capacity:42
Dimensions:876 x 607 cm
Size:50,56 m2
AV equipment:Projector, screen
Power supply:16A/400V / three-phase
230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: solid walls and a small window to an indoor corridor
Room usage:Equipment installation and a workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
FlexLab B – not available
Location:Advanced Training Centre (ATC)
Capacity:42
Dimensions:799 x 607 cm
Size:45,41 m2
AV equipment:Projector, screen
Power supply:16A/400V / three-phase
230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2:  solid walls and a small window to an indoor corridor
Room usage:Equipment installation and a workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Helix A – not available
Location:Advanced Training Centre (ATC)
Capacity:30
Dimensions:643 x 764 cm
Size:56.76 m2
AV equipment:Projector, screen
Power supply:32A/400V / three-phase
230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: windows to an indoor corridor (no blinds available)
Room usage:Workshop and lightweight equipment only
Stair-free access:No
Booking period:1 day per booking

Workshops 1 – 2 -3 (Wednesday 4th June) or
Workshops 4 – 5 – 6 (Thursday 5th June)

Companies are welcome to book for 1 day or both days
Helix B – not available
Location:Advanced Training Centre (ATC)
Capacity:30
Dimensions:643 x 764 cm
Size:56.76 m2
AV equipment:Projector, screen
Power supply:32A/400V / three-phase
230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: windows to an indoor corridor (no blinds available)
Room usage:Workshop and lightweight equipment only
Stair-free access:No
Booking period:1 day per booking

Workshops 1 – 2 -3 (Wednesday 4th June) or
Workshops 4 – 5 – 6 (Thursday 5th June)

Companies are welcome to book for 1 day or both days
Rooftop A – not available
Location:Advanced Training Centre (ATC)
Capacity:40
Dimensions:1100 x 764
Size:88.13 m2
AV equipment:TV screen
Power supply:230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: windows to an inside building
Side 3: Temporary room divider
Room usage:Workshop only
Stair-free access:No
Booking period:1 day per booking

Workshops 1 – 2 -3 (Wednesday 4th June) or
Workshops 4 – 5 – 6 (Thursday 5th June)

Companies are welcome to book for 1 day or both days
Rooftop B – not available
Location:Advanced Training Centre (ATC)
Capacity:40
Dimensions:1100 x 764
Size:88.13 m2
AV equipment:TV screen
Power supply:230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: windows to an inside building
Side 3: Temporary room divider
Room usage:Workshop only
Stair-free access:No
Booking period:1 day per booking

Workshops 1 – 2 -3 (Wednesday 4th June) or
Workshops 4 – 5 – 6 (Thursday 5th June)

Companies are welcome to book for 1 day or both days
Main Auditorium
Location:Advanced Training Centre (ATC)
Capacity:80 on-site and all virtual participants
AV equipment:Projector, screen, mic, support from specialised AV team
Power supply:32A/400V / three-phase
230V / single-phase
Darkness:Yes
Room usage:Workshop only (no equipment installation)
Stair-free access:Yes
Booking period:6 Workshops:
Each workshop slot is bookable individually. Companies are requested to book only one session in the main auditorium in order to enable a diverse programme for virtual participants
Microscopy room 116a – not available
Location:Advanced Training Centre (ATC)
Capacity:10
Dimensions:500 x 392 cm
Size:19,60 m2
Power supply:32A/400V / three-phase
230V / single-phase
Darkness:Yes
Room usage:– Equipment installation- Workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Microscopy room 116b – not available
Capacity:10
Dimensions:500 x 392 cm
Size:19,60 m2
Power supply:32A/400V / three-phase
230V / single-phase
Air conditioning:Yes
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Microscopy room 116c – not available
Capacity:5
Dimensions:500 x 297 cm
Size:14,67 m2
Power supply:32A/400V / three-phase
230V / single-phase
Air conditioning:Yes
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Microscopy room 117a – not available
Location:Advanced Training Centre (ATC)
Capacity:5
Dimensions:500 x 299 cm
Size:14,95 m2
AV equipment:none
Power supply:32A/400V / three-phase230V / single-phase
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Microscopy room 117b – not available
Location:Advanced Training Centre (ATC)
Capacity:5
Dimensions:500 x 299 cm
Size:14,95 m2
AV equipment:none
Power supply:32A/400V / three-phase230V / single-phase
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Seminar room 104 – not available
Location:Imaging Centre (IC)
Capacity:20
Dimensions:526 x 622 cm
Size:32.7 m2
AV equipment:Projector, screen
Power supply:230V / single-phase
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Seminar room 114 – not available
Location:Imaging Centre ATC
Capacity:16
Dimensions:555 x 449 cm
Size:24.91 m2
AV equipment:Projector, screen
Power supply:230V / single-phase
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Seminar room 125 – not available
Location:Imaging Centre (IC)
Capacity:12
Dimensions:440 x 438 cm
Size:20.36 m2
AV equipment:Projector, screen, mic
Power supply:230V / single-phase
Darkness:Yes
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025
Lecture Hall 103 – not available
Location:Imaging Centre (IC)
Capacity:40
Dimensions:1510 x 1000 cm
Size:165.58 m2
AV equipment:Projector, screen, mic
Power supply:230V / single-phase
Darkness:Side 1: Venetian blinds
Side 2: windows to an indoor hall
Room usage:Equipment installation and workshop
Stair-free access:Yes
Booking period:Full duration (with extra set-up day)
Monday, 02.06.2025 – Friday, 06.06.2025


ROOM ACCESSIBILITY: All rooms are accessible via lifts and internal walkways, some of which include stairs and ramps. Please consult the floorplans for further details.

POWER SUPPLY: Power supply specifications for each room are detailed in their respective descriptions. If you require an upgrade, please coordinate with the sponsorship organiser before booking the room.

BOOKING DURATION: While some rooms are available for the entire event, others are only reserved for certain workshops. Please review each room’s description under “Room Usage and Booking Period.”

DOOR ACCESS: Rooms available for the full duration of the conference are equipped with double doors and stair-free access. Ensure the room you select meets these criteria to accommodate your equipment. Larger equipment cannot be accommodated in rooms with single doors.

LOGISTICS: Delivery cases and exhibition materials will be stored free of charge for the duration of the event. Comprehensive logistical information will be provided in the exhibitor manual. For any preliminary information, please reach out to the sponsorship coordinator.

FREE REGISTRATION: Each workshop room booking includes one complimentary registration.

Notice

For the booking form and further questions, please contact Erkin Ibragimov, sponsorship coordinator with your request.

Exhibition

The exhibition at ELMI 2025 offers an excellent opportunity to network with companies across Europe, strengthen existing relationships, explore demonstrations of the latest equipment and technology, and more. The exhibition will be held throughout the duration of ELMI 2025, providing exhibitors with an opportunity to engage with participants during conference breaks. Exhibition stands are positioned in the main Foyer, where all coffee breaks and lunches occur.

The following options are available:

EXHIBITION OPTIONSMax. availableRegistration ticket(s) per booth
Booth 9 m2
(Space with 3 x 3m, 1 table (1.7m x 0.75m), 1 bistro table, 2 chairs, 1 electrical socket, 1 waste-paper basket)
BOOKED OUT2
Booth 6 m2
(Space with 3 x 2m, 2 small tables (1.2m x 0.4m), 1 bistro table, 2 chairs, 1 electrical socket, 1 waste-paper basket)
BOOKED OUT2
Booth 4 m2
(Space with 2 x 2m, 1 small table (1.2m x 0.4m), 1 bistro table, 1 chair, 1 electrical socket, 1 waste-paper basket)
BOOKED OUT1
Mini-booth
(1 bistro table, 1 barstool, 1 electrical socket, 1 waste-paper basket)
BOOKED OUT1

Floorplan

  • Exhibition booth allocation will be conducted randomly by the organisers.
  • The exhibitor manual and a list of additional equipment will be provided eight weeks prior to the event.
  • Each exhibition booth includes a specific number of conference tickets for booth staff. Please refer to the above table for details.
  • Booths with a 4 m² option are situated on an elevated stage. Organisers will strive to attract participant engagement to these stands.
  • In the event that all exhibition booths are fully booked, interested companies may be placed on a waiting list.

Notice

For the booking form and further questions, please contact Erkin Ibragimov, sponsorship coordinator with your request.

Sponsorship

Companies that have reserved exhibition stands and workshop rooms at ELMI2025 can further strengthen their presence by selecting additional opportunities to increase their visibility before and during the event. Below is a table detailing all the currently available options:

OTHER SPONSORSHIP OPTIONSMax. availableAvailability
Flyers on registration counter and at auditorium entrance
5
(2 left)
available
Advert in the digital abstract book
5not
available
Registration sponsor for conference badges
Lanyards given to all participants and speakers (to be provided by sponsor). ELMI logo must be incorporated into lanyard design. Company logo on the participants’ badge.
1available
Notepads, pens and other promotional materials on the registration desk

3
(2 left)
available
Coffee break and lunch sponsorship
The logo will be displayed in a prominent position on the conference programme webpage and can be hyperlinked to a website. The logo will be displayed on / near the catering stands
4
(3 left)
available
Photobooth sponsorship
Complete branding of the photobooth and a company logo printed on souvenir photos taken by participants.
1not
available
Virtual platform
Acknowledgement on the virtual platform. Includes 3 invitations to the virtual event.
1not available
Web page sponsor: Programme
The logo will appear on the conference programme webpage and the programme page on the virtual platform. The logos can be hyperlinked to a website.
1not available
Web page sponsor: Registration
The logo will appear on the registration webpage and can be hyperlinked to a website.
1not available
Web page sponsor: Company workshop schedule
The logo will appear on the company workshop schedule webpage and can be hyperlinked to a website.
1not available
Welcome reception
The logo will appear during the welcome party and in the programme.
1available

Notice

For the booking form and further questions, please contact Erkin Ibragimov, sponsorship coordinator with your request.

Media Partnership

If you are interested in becoming a media partner of this event, please visit our media partnerships webpage.

Date: 3 - 6 Jun 2025

Location: EMBL Heidelberg and Virtual

Venue: EMBL Advanced Training Centre and Imaging Centre


Organisers:

  • Elisa D’Este
    MAX PLANCK INSTITUTE FOR MEDICAL RESEARCH, GERMANY
    • Ulrike Engel
      HEIDELBERG UNIVERSITY, GERMANY
      • Elisa May
        GERMAN CANCER RESEARCH CENTER (DKFZ), GERMANY

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