Exploratory analysis of biological data: data carpentry

Time (Europe/Berlin)	Speaker	Location
15:00 – 17:00	On-boarding session and Q&A regarding software installation Renato Alves, EMBL Heidelberg, Germany Lisanna Paladin, EMBL Heidelberg, Germany Francesco Tabaro, EMBL Rome, Italy	virtual

Time (Europe/Berlin)	Speaker	Location
10:45 – 11:00	Bus from hotel to EMBL ATC Entrance	ISG Hotel
11:00 – 11:15	Welcome and house notes and course overview by scientific organisers	Courtyard Room A & B
11:15 – 12:15	Flashtalks	Courtyard Room A & B
12:15 – 13:15	Lunch	EMBL Canteen
13:15 – 14:15	Lecture: Data Organization in Spreadsheets Lisanna Paladin – EMBL Heidelberg, Germany	Courtyard Room A & B
14:15 – 14:35	Coffee break	Courtyard Foyer
14:35 – 16:05	Lecture: OpenRefine for Data Cleaning Lisanna Paladin – EMBL Heidelberg, Germany	Courtyard Room A & B
16:05 – 16:20	Coffee break	Courtyard Foyer
16:20 – 17:50	Lecture: OpenRefine for Data Cleaning (continued) Lisanna Paladin – EMBL Heidelberg, Germany	Courtyard Room A & B
17:50 – 18:50	Networking session	Courtyard Room A & B
18:50 – 19:50	Dinner	EMBL Canteen
19:50 – 20:00	Shuttle bus to hotel	ATC Entrance

Time (Europe/Berlin)	Speaker	Location
08:40 – 08:55	Bus from hotel to EMBL ATC Entrance	ISG Hotel
09:00 – 11:00	Practical session: Versioning with Git (using RStudio) Fotis Psomopoulos – Center for Research and Technology Hellas (CERTH), Greece (virtual)	Courtyard Room A & B
11:00 – 11:30	Coffee break	Courtyard foyer
11:30 – 12:30	Practical session: Versioning with Git (using RStudio) Fotis Psomopoulos – Center for Research and Technology Hellas (CERTH), Greece (virtual)	Courtyard Room A & B
12:30 – 13:30	Lunch break	EMBL Canteen
13:30 – 15:00	Practical session: Introduction to R Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
15:00 – 15:30	Coffee break	Courtyard foyer
15:30 – 16:50	Practical session: Introduction to R Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
16:50 – 17:10	Coffee break	Courtyard foyer
17:10 – 18:30	Practical session: Introduction to R Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
18:30 – 19:30	Dinner	EMBL Canteen
19:45 – 19:55	Shuttle bus to ISG Hotel	ATC Entrance

Time (Europe/Berlin)	Speaker	Location
08:40 – 08:55	Bus from hotel to EMBL ATC Entrance	ISG Hotel
09:00 – 11:00	Practical session: Data manipulation with dplyr Supriya Khedkar – EMBL Heidelberg, Germany	Courtyard Room A & B
11:00 – 11:30	Coffee break	Courtyard foyer
11:30 – 12:30	Practical session: Data manipulation with dplyr Supriya Khedkar – EMBL Heidelberg, Germany	Courtyard Room A & B
12:30 – 13:30	Lunch break	EMBL Canteen
13:30 – 15:00	Practical session: Data visualisation with ggplot2 Francesco Tabaro – EMBL Rome, Italy Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
15:00 – 15:30	Group photo and Coffee break	Courtyard foyer
15:30 – 16:50	Practical session: Data visualisation with ggplot2 Francesco Tabaro – EMBL Rome, Italy Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
16:50 – 17:10	Coffee break	Courtyard foyer
17:10 – 18:30	Practical session: Data visualisation with ggplot2 Francesco Tabaro – EMBL Rome, Italy Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
18:30 – 19:30	Dinner	EMBL Canteen
19:45 – 19:55	Shuttle bus to ISG Hotel	ATC Entrance

Time (Europe/Berlin)	Speaker	Location
08:40 – 08:55	Bus from hotel to EMBL ATC Entrance	ISG Hotel
09:00 – 09:50	Lecture: Data visualisation with ggplot2 Francesco Tabaro – EMBL Rome, Italy Eleonora Mastrorilli – EMBL Heidelberg, Germany	Courtyard Room A & B
09:50 – 10:00	Short coffee break	Courtyard foyer
10:00 – 10:50	Practical session: Data analysis with applications to genomics Gaurav Diwan – University of Heidelberg, Germany	Courtyard Room A & B
10:50 – 11:20	Coffee break	Courtyard foyer
11:20 – 12:20	Practical session: Data analysis with applications to genomics Renato Alves – EMBL Heidelberg, Germany	Courtyard Room A & B
12:20 – 13:20	Lunch break	EMBL Canteen
13:20 – 14:50	Practical session: Data analysis with applications to genomics Renato Alves – EMBL Heidelberg, Germany	Courtyard Room A & B
14:50 – 15:20	Coffee break	Courtyard foyer
15:20 – 17:00	Practical session: Data analysis with applications to genomics Renato Alves – EMBL Heidelberg, Germany	Courtyard Room A & B
17:00 – 17:30	Shuttle bus to downtown	ATC Entrance
17:30 – 19:00	Free time
19:00 – 21:30	Downtown dinner	tbd

Time (Europe/Berlin)	Speaker	Location
08:40 – 08:55	Bus from hotel to EMBL ATC Entrance	ISG Hotel
09:00 – 10:30	Practical session: Data analysis with applications to genomics Francesco Tabaro – EMBL Rome, Italy	Courtyard Room A & B
10:30 – 11:00	Coffee break	Courtyard foyer
11:00 – 12:00	Practical session: Data analysis with applications to genomics Francesco Tabaro – EMBL Rome, Italy	Courtyard Room A & B
12:00 – 13:00	Lunch break	EMBL Canteen
13:00 – 14:00	Debrief and wrap-up	Courtyard Room A & B
14:00 – 14:30	Shuttle bus to Heidelberg main train station	ATC Entrance

The course is limited to 15 on-site and 15 virtual participants. For selection purposes, please note that your application will not be considered without a letter of motivation and answering all additional questions.

Registration

Onsite registration fees include admission, course materials, meals and coffee breaks. Participants are expected to book and pay their own accommodation and travel expenses. 

Virtual registration fees include access to live-streamed course content (lectures, practical sessions, discussion rounds) as well as any learning activities in the virtual learning platform.

Onsite Academia	€425
Onsite PhD Student	€425
Onsite Industry	€750
Virtual Academia	€190
Virtual PhD Student	€190
Virtual Industry	€250

A letter to support your visa application will be issued, on request, once payment of the registration fee is confirmed. We recommend that you book your visa appointment as soon as possible, to avoid any delay with your visa application.

Confirmation and payment

The registration fee should be paid only after acceptance to the course. The results will be announced approximately 2-3 weeks after the application deadline.

Motivation letter submission

After you have logged in and successfully registered, you will receive an email asking you to submit your motivation letter. Click on the link provided and enter your motivation letter in the text box provided. Alternatively, you can submit your motivation letter by clicking on the link on the confirmation page directly after registering.

Instructions

1. Include your relevant skills, experience and qualifications showing why you would be suitable for the course.
2. Explain why you would like to attend, including what you can contribute and how you think you will benefit from the course.

Please note:

• The limit of 2000 characters refers to manually typed text and excludes spaces. If an error occurs, try using a different web browser (preferably Google Chrome or Mozilla Firefox).
• If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 2,000 character limit resulting in an error message. We recommend you clear all formatting before pasting in the text.
• If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.

For detailed instructions, please watch our video on how to submit a course motivation letter.

Further details

For further information about registration and motivation letter submission please refer to the FAQ page.

Financial assistance

Limited financial assistance is provided by the EMBL Advanced Training Centre Corporate Partnership Programme and EMBO in the form of registration fee waivers, travel grants, and childcare grants. Your place in the meeting is only confirmed by paying the registration fee, which is mandatory even when receiving a fee waiver.

Registration fee waiver

The fee waiver will cover the registration sum that you have paid to attend the course.

Travel grant

The travel grant will cover the cost of travel (airfare, train, bus, taxi, accommodation, visa, and/or registration fees*) and is provided up to specified caps which are normally as follows:

– up to €400 for participants travelling to an EMBL Course within Europe.

– up to €1000 for participants travelling to an EMBL Course from outside Europe.

– up to €500 for any participant travelling to an EMBO Practical Course.

– up to €1000 for any participant working in Chile, India, Singapore or Taiwan travelling to an EMBO Practical Course.

– up to €700 for any participant working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia, and Turkey travelling to an EMBO Practical Course.

*Registration fees are only covered for EMBO Practical Courses

The organisers may reduce the grant cap to accommodate more participants. Recipients will be notified of their travel cap amount when they are informed of the outcome of their application. Original receipts must be provided with your signature for all costs incurred within two months of completion of travel. Scanned copies cannot be accepted.

Childcare grant

There is the possibility to apply for a childcare grant to offset childcare costs incurred by participants, speakers, and organisers when attending a conference.

Eligible costs include (but are not limited to) fees for a babysitter or child-care facility and travel costs for a caregiver. Please note that priority will be given to early-stage researchers. In order to apply for this grant, you must be registered by the abstract submission deadline. There is a limited amount of funding available for the childcare grants and funds will be distributed amongst eligible applicants.

Application

You may apply for financial assistance when submitting your motivation letter for courses. In your application, you will be asked to answer questions regarding why your lab cannot fund your attendance and how your attendance will make a difference to your career. Application for financial support will not affect the outcome of your registration application.

Selection

The scientific organisers will select the recipients of all financial assistance during the motivation letter selection process. Results will be announced approximately 6-8 weeks before the event start date, however for some events this may be delayed. Selection results do not impact your admission to the course. Selection is based on scientific merit, your current work or study location, the reasons for needing financial support, and the impact this event will have on your career.

Reimbursement

Costs will be reimbursed after the meeting only once a reimbursement form and original receipts (from travel costs) have been received.

Further details

See our list of external funding opportunities and for further information about financial assistance please refer to the FAQ page.

Travel information

For travel information, please see here.

If you are travelling to the conference within Germany then you are eligible for the Deutsche Bahn ‘Event Ticket’ (called the ‘Veranstaltungsticket’ in German). This will result in a lower ticket price if your travel distance to Heidelberg is more than 100 km. You need to provide proof of your event attendance when purchasing the ticket. For more information in English see here or in German see here. You can book your ticket here.

Hotel

Accommodation is not included in the registration fee. On-site participants are expected to book and pay for their own accommodation. Single rooms have been reserved for 5 nights 21-26 January 2024 at ISG Hotel. After the selection process, selected participants should contact the hotel directly to make a booking with a booking code (code of your course e.g. DTC24-01) by the deadline of 24 December 2023. We recommend that all course participants stay at the dedicated hotel for the course.

Local transport

Shuttle buses will go from the ISG Hotel to EMBL and back, mornings and evenings. A bus schedule and location of the bus stops will be made available prior to the meeting.

Further details

1. Address: EMBL, Meyerhofstraße 1, 69117 Heidelberg, Germany.

For more information about accommodation and travel please refer to the FAQ page.

Catering

All meals and coffee breaks are included in the on-site registration fee. Our catering staff will prepare a wide variety of vegetarian meals, meat and fish dishes, soups, pasta, fresh fruit and vegetables, as well as a variety of desserts.

Please wear your badge at all times when serving yourself.

No food or drinks are allowed in the laboratories.

Electricity and charging station

In most places the electricity is 220 volts AC (50 cycles). An adaptor and a plug that fits the German socket may be needed for your appliances/laptop (i.e. American, Japanese, etc.). A USB charging station for electronic devices is available at the registration desk.

EMBL Merchandise

If you are interested in purchasing EMBL merchandise (products presented in the glass display in the registration area) please email the EMBL shop to place an order or get in contact with your Course Organiser.
Kindly note the EMBL shop is only open upon request and all purchases must be made in cash (Euros only).

Health and safety notes

Please read EMBL’s COVID-19 safety policy for on-site events.
Do not smoke in any EMBL building.
Eating and drinking is prohibited in all laboratories.
Do not enter any restricted areas or the laboratories unless instructed to do so.

If first aid is required …

• The first aid room is located next to the ATC Registration Desk (room 10- 205).
• Dial the Emergency number 222 from any EMBL internal phone only.
• Where is the accident? What happened? How many injured?
• Emergency number 06221-387 7821 from mobile phones.
• Please report all accidents to the conference officer at the registration desk.

In case of fire …

• Press the nearest fire alarm button or the Emergency number 222 from any internal phone.
• A loud fire alarm will go off if an evacuation is required. On hearing the alarm leave the building immediately following the escape route and fire wardens and head to one of the meeting points
• Do not use the lifts.

Beyond first aid…

Please remember to bring your own medication, if needed, to the conference. Note that the next pharmacy is a 4-minute drive from the EMBL, but for many medications you will be required to see a doctor to get a prescription.

Ensure in advance that your medical insurance will cover you during your visit in the event that you do need to see a doctor while in Heidelberg. In any case, the EMBL Course and Conference Office will assist you to get to the pharmacy and a doctor of your choice if necessary.

Internet

Wi-Fi is available on campus. Log in using the EMBL-Events network and the event specific password, which will be provided on site. The eduroam network (secure, worldwide roaming access service developed for the international research and education community) is also available.

Lost and found

‘’Lost and Found’’ items are kept at the registration desk until the end of the conference.

Luggage

There are lockers available on-site to store your luggage, which require a 2 EURO coin to operate. There is another luggage room on level E0, which is free to use but remains unlocked during the conference.

Nursing room

There is a nursing room available in the ATC Rooftop Lounge on level A29.

Photography

During the conference, an EMBL Photographer may be taking photos. If you would not like to appear in these, please inform the photographer or a member of the Course and Conference Office.

Printing

We can help to print your boarding pass/train ticket. Please send it to events@embl.de and collect your print-outs at the registration desk.

Room for prayer, yoga, and meditation

There is a room for prayer, meditation, and yoga located on level E0 behind the Auditorium. Please be respectful of others using the room.

Sightseeing

A variety of activities in Heidelberg can be found on the website of Heidelberg Marketing.

Travel to and from the venue

During the event, we provide conference shuttle buses to and from EMBL. In addition, there is the public bus 39A that serves the EMBL campus and taxis can be easily booked at any time. Information on the shuttle buses can be found on the individual event website and more detailed information on travelling to EMBL can be found on our Travel Information page.

• Map to walk from ISG Hotel to EMBL

Additional information

Address: EMBL Heidelberg, Meyerhofstraße 1, 69117 Heidelberg, Germany

• ATC orientation map

Please find additional information including FAQs, terms and conditions and travelling to EMBL on our Information for Participants page.

Technical requirements

Below you will find the software and technical requirements for this course.

• On-site participants need to bring their own laptops, which will be used to remotely access EMBL virtual machines with pre-installed software.All participants will be requested to install software before the course. Please make sure to bring the laptop with the installed software to the course.
• You will need admin rights to install the software required to access the virtual machines. If you do not have admin rights, please contact your technical support team in advance to make sure the software can be installed.
• If you have a non-standard HDMI port (other than type A), you need to bring an adaptor.
• Keyboard and PC mouse are available for use with a standard USB port. If you have a different port type, such as USB-C, you will need to bring your own.

Event software

The EMBL eCampus learning platform will be used to collaborate, communicate and network with all of the course participants. All participants will receive information on how to join shortly before the course. We recommend using Chrome, Safari or Mozilla Firefox browsers for eCampus. 

Please find additional information including FAQs, terms and conditions and travelling to EMBL on our Information for Participants page.