According to Article 12 of the EMBL Internal Policy 68 (equiv. to Article 13 of Regulation (EU) 2016/679)
EMBL’s European Learning Laboratory for the Life Sciences (ELLS) will be the data controller of personal data you provide to the European Molecular Biology Laboratory (EMBL) upon registering for or expressing interest in attending an event as a member of the audience or as an invited contributor, signing up for a newsletter, obtaining further information on educational resources or conducting a survey. Your data will be processed for the purposes of informing you about news on the science education activities of the European Learning Laboratory for the Life Sciences, participation management, for documenting events through public communication and promotion of EMBL activities, for provision of additional event services, for producing educational resources and providing you with information about them, and for reports and surveys.
EMBL’s European Learning Laboratory for the Life Sciences maintains your data in systems described in ‘Recipients’ section below and in our registration system. Some of this data is provided by you, while others are produced through our interactions with you or collected from publicly accessible sources.
We collect various categories of your personal data, depending on the recipients (service providers) we use. Those categories include (where known):
We rely on the following legal basis while processing your data:
You are not obliged to provide any such data to us. However, without it, EMBL’s European Learning Laboratory for the Life Sciences will not be able to facilitate your receiving its communications material, providing further information on educational material or taking part in events.
Some of your personal data may be disclosed to the following external data processing recipients from various categories. Those categories are:
If you want to obtain a list of all the names of the recipients, please contact us.
Your personal data will be stored for as long as it is necessary for the purpose of the activities of the European Learning Laboratory for the Life Sciences on the controller’s registration system. Your published data on EMBL website, EMBL intranet site, EMBL social media accounts, newsletter services and EMBL Mediasite will be kept for as long as the controller has the account open. Contact data stored for the purpose of a newsletter are stored until on the controller’s registration system unless you ask for it to be removed. If you would like to be removed from the newsletter, please contact us; thereafter your data will be erased. Photos, video and live stream recordings will be stored for as long as it is necessary for the purpose of the activities of the European Learning Laboratory for the Life Sciences.
You can also exercise following rights, granted under the Article 13 of the EMBL Internal Policy No 68:
Please note that those rights can be subject to limitations, as described in Article 13(2) of the EMBL Internal Policy No 68.
If you wish to exercise your rights or wish to contact the data controller regarding any other data protection related matters, you can contact us by email or by sending a letter to:
EMBL Heidelberg, European Learning Laboratory for the Life Sciences, Meyerhofstraße 1, 69117 Heidelberg, Germany
If you wish to complain under Article 22(1) of the EMBL Internal Policy No 68, you may do so with the EMBL Data Protection Committee. It can be reached by post at:
EMBL Heidelberg, Data Protection Committee, Meyerhofstraße 1, 69117 Heidelberg, Germany