Childcare at EMBL Conferences
We regret that EMBL’s onsite childcare service is on hold for the first part of 2022 due to the pandemic, however we will reinstate this important service as soon as conditions allow us to do so safely.
However, at our fully virtual events, we offer participants and speakers with childcare responsibilities the opportunity to apply for a grant to offset childcare costs incurred when participating at a virtual event. More information is available under Financial Assistance.
EMBL offers onsite childcare for many of the conferences and symposia run at EMBL Heidelberg. Registration for childcare must be made online 6 weeks before the start of the event.
Who and where?: Children are looked after on campus by our highly professional kindergarten teachers in the EMBL Kinderhaus.
Languages: The two main languages of the carers are German and English.
Childcare times: 8:30am – 5:50pm for the duration of the conference
Registration fee: €100 per child, per conference
What’s provided?: All necessary equipment such as meals, beds, toys and diapers are provided.
The following criteria must be met to be eligible for EMBL childcare:
As childcare spaces are limited, registration will be on a first-come first-served basis. Your place can only be confirmed after payment of the registration fee.
The children of conference participants who are registered for childcare at EMBL are covered by the EMBL liability insurance in the case that something should happen to them whilst under the care of the kindergarten teacher (e.g. if they fall or injure themselves). It is nevertheless required that the conference participants also arrange health or travel insurance for themselves and their child which is valid in Germany, and that covers them in the case of illness or accident in which they are at fault that takes place when the child is not in the EMBL childcare, or an accident that takes place off the EMBL premises.
We accept international bank transfers up to 8 weeks before the conference starts, after which we will only accept credit card payments made via our online payment system.
NO visa support letters will be issued for the child until payment of the registration fee is confirmed.
Cancellation of any booked onsite childcare service should be submitted in writing or via email and is valid only with acknowledgement of receipt by the EMBL Course & Conference Office.
Cancellation fees are dependent on the notice given.
If the onsite childcare service has been booked by the registration deadline of the event and a visa is not awarded in time to travel to the event, the full fee for the onsite childcare will be reimbursed. In this case, the visa rejection letter or proof that the visa application process has been initiated on time is required before reimbursement is processed.
For further information about registration please refer to the FAQ page. For questions specific to childcare, please contact firstname.lastname@example.org or Tel.: +49 (0)6221 387 8797.