Whilst EMBL is very much looking forward to welcoming the scientific community back to our sites in 2022 with a long-awaited return to in-person events, we are also committed to the safety of our participants and staff. Both EMBL and our community of participants need to take new precautions when planning how we come together again in person for learning and scientific exchange.
EMBL continuously monitors local and international guidelines and regulations relating to the COVID-19 pandemic. Due to the changing nature of the pandemic and in order to be compliant with relevant German regulations, it may be necessary for EMBL to update, from time to time, its health & safety policy, including these COVID-19 specific safety rules. We will inform registered participants about substantial changes to this document.
EMBL requires that all on-site participants in its on-site conferences and courses – including standard participants, speakers, exhibitors, EMBL staff and contractors adhere to the German ‘2G’ scheme which stands for “geimpft” or “genesen” (vaccinated or recovered). Only fully vaccinated / recovered persons will be able to participate in an on-site event or course.
Please note that only Proof of Vaccination / Recovery as defined by the German Federal Ministry of Health will be accepted. For more information, please see the Paul-Ehrlich-Institut website. (Agency of the German Federal Ministry of Health).
EMBL’s testing requirements for access to events vary in response to the pandemic situation and may go beyond the local and national COVID-19 regulations. EMBL will keep registrants informed and advised on the latest requirements and on local testing options.
Current requirement as at 20 January 2022
All participants, regardless of vaccination / recovery dates, must show proof of a current negative result from a supervised / certified test each day upon arrival. Professional testing stations are readily accessible and in place at many convenient locations throughout Heidelberg. They offer rapid lateral flow antigen tests are free of charge and on a ‘walk-up’ or appointment basis for all, including visitors. These are valid for access to events at EMBL for 24 hours, PCR tests for 48 hours.
You will easily spot testing tents in the city centre and beyond, and can find locations on the Heidelberg city website.
Onsite voluntary testing (NOT yet in place)
EMBL considers testing an important extra precaution for our courses and conferences and is seeking to provide a periodic self-testing regime for participants. When available this scheme will offer sensitive nucleic acid based SARS-CoV-2 testing based on a self-sampled gargle sample starting from the second day of the event, with same-day sample analysis by our professional medical partner, the Heidelberg University Hospital. This test is free of charge and is available on a voluntary basis, but because the system relies on self-testing, German regulations currently mean that a negative result can only be accepted for access to EMBL events if you have had a booster vaccination, or the date of your most recent vaccination or recovery is less than 3 months in the past at the date of the event.
By attending, you agree to abide by applicable German regulations and EMBL’s health & safety rules, and to conduct yourself in accordance with all provided instructions. This will include, but is not limited to:
EMBL has a comprehensive on-site COVID-19 safety plan that consists of a range of precautions to reduce the risk of COVID-19 transmission. Underpinned by the limitation of access to immunised i.e. vaccinated or recovered persons, the plan is adapted over time and, if necessary, on an event by event basis, to ensure that it remains proportionate to the trajectory of the pandemic and to the latest developments.
A non-immunised person (neither been vaccinated against nor recovered from COVID-19 and who will not be immunised at the time of the event) may only register for virtual participation.
Participants accept that they may be asked to leave the event should they fail to meet the obligations contained herein.