Edit
Enabling imaging across scales – Course and Conference Office

First EMBL Imaging Centre Symposium

Enabling imaging across scales

Overview

This conference will take place at EMBL Heidelberg.

Proof of COVID-19 vaccination or recovery is required for on-site attendance. Please see EMBL’s COVID-19 safety policy for on-site events.

Conference Overview

The rapid developments of imaging technologies in the last two decades have led the scientific community to achieve biological and medical discoveries at an ever-increasing pace. Today, outstanding advances in electron (EM) and light microscopy (LM) enable us to directly visualise the molecular machinery of life at an unprecedented level of detail.

To make the most advanced technologies available to the broad research community, EMBL has established a new service facility at the Heidelberg campus, the EMBL Imaging Centre. A synergistic portfolio of imaging services including structural imaging via cryo-electron microscopy, the latest super-resolution microscopy techniques, and organismal imaging via multi-photon microscopy is offered to international users from both academia and industry to enable new ground-breaking research that crosses the scales of biology. Services include bespoke support in sample preparation, image acquisition and image data analysis, tailored to address the biological questions studied by the visiting researchers.

The EMBL Imaging Centre training activities are generously supported by the Boehringer Ingelheim Foundation.

Speakers

Stefan Hell

Max Planck Institute for Multidisciplinary Sciences and DKFZ Heidelberg

Germany

Conference Organisers

Chris Stocks

EMBL Heidelberg

Germany

VIrginia

Virginia Pierini

EMBL Heidelberg

Germany

Programme

  • Please note that due to the ongoing pandemic situation, some speakers may need to join virtually to give their talk, and the programme is subject to change.
  • All times in the programme below are shown as the time in Europe/Berlin.

Tuesday 31 May
Time SpeakerLocation
08:30 – 09:30  Arrival and registrationATC Registration Desk
09:30 – 10:00Opening remarks and IC introductionATC Auditorium
10:00 – 10:30Fluorescence microscopy at molecule-size resolution 
Stefan Hell – MPI Göttingen and
DKFZ Heidelberg, Germany
ATC Auditorium
10:30 – 11:00 Biophysical mysteries and insights into organelle structure and dynamics 
Suliana Manley – EPFL, Switzerland
ATC Auditorium
11:00 – 11:30Morning refreshmentsATC Foyer
11:30 – 12:00Future trends in cryoEM
Richard Henderson  -MRC Laboratory of Molecular Biology, UK
ATC Auditorium
12:00 – 12:30Better, faster, cheaper: recent advances in cryo-EM
Bridget Olivia Carragher – Columbia University Irving Medical Center, USA
ATC Auditorium
12:30Transition time to Imaging Centre
12:45 – 14:45Lunch including tours of the Imaging Centre and industrial partners’ technologyImaging Centre
12:45 – 14:45 Lunch with industry displays & Imaging Centre tours (detailed below)Imaging Centre Atrium & Lecture Hall
13:15 – 14:00 Imaging Centre Tours Imaging Centre
14:00 – 14:45Industrial partners’ tours Imaging Centre
14:45Transition time to ATC
15:00 – 15:30Structural Biology in situ or The Power of Seeing the Whole Picture
Wolfgang Baumeister – Max Planck Institute, Germany
ATC Auditorium
15:30 – 16:00Imaging and reconstructing early mouse development using light-sheet microscopy
Kate McDole – MRC Laboratory of Molecular Biology, UK
ATC Auditorium
16:00 – 16:30Afternoon refreshmentsATC Foyer
16:30 – 17:00Structural cell biology of cilia and eukaryotic flagella
Gaia Pigino – Structural Biology Center, Human Technopole, Italy
ATC Auditorium
17:00 – 17:30Recent Advances in Correlative Microscopy and Super-Resolution Imaging of Coronavirus Infection
W.E. Moerner – Stanford University, USA
This talk is remote via Zoom
ATC Auditorium
17:30Closing remarksATC Auditorium
17:45Transition time to Imaging Centre
18:00 – 19:30Poster session with wine & cheeseImaging Centre Atrium & Lecture Hall
18:00 – 18:45Industrial partners’ tours Imaging Centre
18:45 – 19:30 Imaging Centre Tours Imaging Centre
19:30End of symposium

Practical Information

Registration Fees and Abstract Submission

On-site Registration Fees include admission, conference materials, COVID-19 safety measures, meals and coffee breaks. Participants are expected to book and pay their own accommodation and travel expenses.

On-site Academia€50
On-site PhD Student€50
On-site Industry€75

Confirmation and Payment

Registration will be on a first come, first served basis. Your place can only be confirmed after payment of the registration fee.

On-site participants: Types of payments accepted are international bank transfers and credit card payments. 

Abstract submission

Only participants registering to attend the on-site event are eligible to submit an abstract.

After registration you can submit your abstract via a separate link that will be provided in the email confirmation. Alternatively, you can access the link on the confirmation page directly after registering. The same login credentials are used for both processes.

Please note:

Abstract Body: The limit of 2000 characters refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).

If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 2,000 character limit resulting in an error message. We recommend you clear all formatting before pasting in the text.

If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.

Title: The title should not exceed 20 words. Only the first word of the title should start with a capital letter and the rest should be lowercase.

Authors and Affiliations: Please fill in the author’s details as requested in the online form. The compulsory fields are: First Name, Last Name, Organisation Name (Affiliation or Company), Country and Email.

Kindly mark only one author in the role of First Author and please don’t forget to indicate who will be the Presenter.

Please enter your co-authors correctly via the system by adding accounts together with their organisation/institute. Do not copy-paste them into the body of the abstract text, as they will not be indexed in the abstract book.

Please check our FAQs pages for further information on how to submit an abstract.

Accommodation

Accommodation is not included in the conference registration fee.

As further changes in our events are possible due to COVID-19, you should book flights, trains and hotels with flexible options and favourable cancellation conditions.

As a guide we have included a list of hotels you may want to consider should you require overnight accommodation:

Hotel AnlageHotel ibis HeidelbergPremier Inn Heidelberg City
Hotel Bayrischer Hof ISG Hotel  – nearest hotel to the EMBL CampusStaycity Aparthotel Heidelberg
B&B HotelLeonardo Hotel Heidelberg City CentreSteffi’s Hostel Heidelberg
Exzellenz Hotel & Boarding HouseMeininger HeidelbergHotel Vier Jahreszeiten Heidelberg
Hotel Holländer Hof Hotel Monpti

Further details

Address: EMBL, Meyerhofstraße 1, 69117 Heidelberg, Germany. For further information on getting to EMBL Heidelberg visit Public Transportation to the Venue. For information about accommodation and local transportation please refer to the FAQ page.

Onsite Information

Catering

All meals and coffee breaks are included in the registration fee. Our catering staff will prepare a wide variety of vegetarian meals, meat and fish dishes, soups, pasta, fresh fruit and vegetables, as well as a variety of desserts.

Please wear your badge at all times when serving yourself.

No food or drinks are allowed in the auditorium.

Health and safety notes

Please read EMBL’s COVID-19 safety policy for on-site events.
Do not smoke in any EMBL building.
Eating and drinking is prohibited in the Auditorium and all laboratories.
Do not enter any restricted areas or the laboratories unless instructed to do so.

If first aid is required …

  • The first aid room is located next to the ATC Registration Desk (room 10- 205).
  • Dial the Emergency number 222 from any EMBL internal phone only.
  • Where is the accident? What happened? How many injured?
  • Emergency number 06221-387 7821 from mobile phones.
  • Please report all accidents to the conference officer at the registration desk.

In case of fire …

  • Press the nearest fire alarm button or the Emergency number 222 from any internal phone.
  • A loud fire alarm will go off if an evacuation is required. On hearing the alarm leave the building immediately following the escape route and fire wardens and head to one of the meeting points
  • Do not use the lifts.

Beyond first aid…

Please remember to bring your own medication, if needed, to the conference. Note that the next pharmacy is a 4-minute drive from the EMBL, but for many medications you will be required to see a doctor to get a prescription.

Ensure in advance that your medical insurance will cover you during your visit in the event that you do need to see a doctor while in Heidelberg. In any case, the EMBL Course and Conference Office will assist you to get to the pharmacy and a doctor of your choice if necessary.

Internet

Wi-Fi is available onsite. The eduroam network (secure, world-wide roaming access service developed for the international research and education community) is also available.

Lost and found

‘’Lost and Found’’ are kept at the registration desk until the end of the conference.

Luggage

There are lockers available on-site to store your luggage, which require a 2 EURO coin to operate. There is another luggage room on level E0, which is free to use but remains unlocked during the conference.

Photography

During the conference an EMBL Photographer may be taking photographs. If you would not like to appear in these, please inform the photographer or a member of the Course and Conference Office.

Travel to and from the venue

There is the public bus 39A that serves the EMBL campus and taxis can be easily booked at any time. More detailed information on travelling to EMBL can be found on our Travel Information page.

Useful German expressions

HelloHallo
GoodbyeAuf Wiedersehen
Good morningGuten Morgen
Good afternoonGuten Tag
Good eveningGuten Abend
Good nightGute Nacht
I’m sorryTut mir leid
Excuse me…Entschuldigen Sie
How are you?Wie gehts?
I’m fine thanks. And you?Mir geht es gut , danke, und dir/Ihnen?
What is your nameWie heisst du? Wie heissen Sie?
My name isIch heisse
Do you speak EnglishSprechen Sie Englisch?
I don’t understandIch verstehe nicht
Please speak more slowlyKönnen Sie bitte langsamer sprechen
Thank youDankeschön
Where is the toilet?Wo ist die Toilette?
Please call me a taxiBitte rufen Sie mir ein Taxi
How do I get to….?Wie komme ich zum/zur…..?
A beer/two beers pleaseEin Bier/zwei Bier bitte
A glass of red/white wine pleaseEin Glas Rot/Weisswein bitte
The menu, pleaseDie Speisekarte, bitte
Is there a local speciality?Gibt es eine Spezialität aus dieser Gegend?
I’m VegetarianIch bin Vegetarier
It was deliciousEs war hervorragend
The bill, pleaseDie Rechnung, bitte
I have a headacheIch habe Kopfschmerzen
I have a sore throatIch habe Halsschmerzen
My stomach hurtsIch habe Magenschmerzen
I’m allergic toIch bin allergisch gegen
I need a doctor who speaks EnglishGibt es einen Arzt, der Englisch spricht?
Additional Information

Please find additional information including FAQs, terms and conditions, COVID-19 safety policy and travelling to EMBL on our Information for Participants page.

COVID-19 related questions
What do I need to bring in order to access the event?
  • Valid proof of vaccination / recovery or a negative antigen (24 h) or PCR (48 h) test ready when coming to the event venue. 
  • FFP2 mask
What kind of masks must be worn onsite?

Only FFP2 masks are allowed for indoors use and must be worn during the whole event (except while eating or drinking during the breaks).

What counts as proof of vaccination?
  1. Your proof of vaccination must show that you are fully vaccinated against SARS-CoV-2. To be considered fully vaccinated, you need to have received one or more of the vaccines specified on the website of the Paul Ehrlich Institute. Furthermore, it is necessary that
  • either the vaccine/s you received were administered in the number of doses required for full protection, as specified on the website of the Paul Ehrlich Institute above, and 14 days have elapsed since the last required dose of the vaccine was administered,
  • or, if you have recovered from a SARS-CoV-2 infection, you have received one dose of vaccine. In this case, in order to prove you are fully protected, you must show proof that you were infected with COVID-19 prior to being vaccinated. For this purpose, you need to show a positive result of a PCR test. 
  1. Your proof of vaccination must include the following information:
  • your personal details (at least your given name and family name and date of birth, and the number of the passport or other official photo-ID document to be presented at passport control) 
  • the date/s of vaccination and number of vaccination doses
  • the name/s of the vaccine/s
  • the name of the disease against which you were vaccinated
  • distinctive features which show the identity of the person or institution responsible for administering the vaccination or issuing the certificate (e.g. an official logo or name of the issuer).
  1. Your proof of vaccination must be written in German, English, French, Italian or Spanish.

Proof is accepted in paper or digital form, provided it meets the criteria listed under points 1, 2 and 3. Photographs of paper documents do not count as valid digital proof for the purposes of checks by the transport company or by the police authorities conducting border controls. Digital documentation needs to have been issued electronically by the authorised issuer and transmitted electronically to the authorised holder.

Please note that these are general requirements pursuant to the Coronavirus-Einreiseverordnung. For a digital COVID certificate in line with the EU Regulation on the EU Digital COVID Certificate, additional requirements may have to be met. Further information can be found on the Coronavirus: Frequently Asked Questions website of the German Federal Ministry of the Interior and Community

Which Covid-19 vaccines are recognised in Germany?

Regardless if you are coming from an EU country please check, please check the Paul Ehrlich Institute website for recognised vaccines to see if your vaccination status is considered valid in Germany. You will find information such as which vaccines (and combinations) are approved, the number of doses required for a complete vaccination protection and the length of time that must pass after vaccination.

What counts as proof of recovery?

The test to prove the previous infection must have been carried out by laboratory diagnostics using nucleic acid detection (PCR, PoC-PCR or other methods of nucleic acid amplification technology). At least 28 days ( but no more than 90 days) must have passed since getting a positive test. Information on recovery can be found (in German) on the Robert Koch Institute website.

What counts as a negative test?

A negative rapid antigen test not older than 24 h or PCR test not older than 48 h is required to access the event.

Where can I get a COVID-19 test in Heidelberg?


We advise all participants to take a COVID-19 test before the event even if they are fully vaccinated. It is not possible to get a certified COVID-19 test while on site at EMBL. However Professional testing stations are readily accessible at many convenient locations throughout Heidelberg.

These testing stations offer lateral flow antigen tests that are free of charge, and on a ‘walk-up’ basis for all, including visitors. Results and certificates are sent by email, within approximately 20 minutes.

Please note, some testing stations offer PCR tests as well, however these require a fee which is to be paid by the participant. 

How long is the proof of vaccination valid in Germany?

As of 1 February 2022, the validity of vaccination certificates in Germany is 270 days (roughly 9 months), if no booster vaccination has been administered after a completed basic immunisation.

How long is the proof of recovery valid in Germany?

The validity of proof of recovery in Germany is 90 days (roughly 3 months). At least 28 days must have passed since getting a positive test. 

Do I need to register and quarantine when arriving in Germany from another country?

You only need to register if you are arriving from a high-risk area. As at 12 April 2022, nowhere was considered a high-risk area by Germany. The current list of high-risk areas is on the Robert Koch Institute website.

If you do need to register, do this at the travel portal (www.einreiseanmeldung.de) before entering the country. You must carry the confirmation with you, but you do not need to quarantine as long as you upload your proof of vaccination or recovery when registering. You can find additional information on the obligation to register and exemptions in the FAQs on Digital Registration on Entry, the obligation to furnish proof and quarantine on entry.

I am not a EU resident, will my proof of vaccination / recovery be accepted?

Participants travelling from a non-EU country, who therefore have no access to a European Union Digital Covid Certificate (EUDCC), will be granted access to events upon providing the same written proof they used to enter Germany, which should be a verifiable proof of vaccination / recovery that meets the validity requirements in Germany (please see previous questions).

Please see the list of non-EU countries (and territories) that have joined the EU Digital COVID Certificate system

Please note that Baden-Württemberg state accepts only a digitally verifiable proof for the 2G rule such as a QR code. The primary means of verifying COVID vaccination status in Germany is through the “EU Digital Covid Certificate”. This can be obtained from the local pharmacies by showing them your vaccination papers together with an ID document. The pharmacy will give you the printouts which you can then enter into a mobile application ( Corona-Warn-App).

What are the current local restrictions (e.g. public transport, restaurants or cafes)?

Local restrictions change depending on the current pandemic situation. At the moment, the measures have significantly eased, however, mask-wearing is obligatory in public transportation, and (although rarely) you might see signs with admittance rules that will mention 2G or 3G.

  • 2G rule means that only vaccinated or recovered people are allowed to enter
  • 3G rule includes fully vaccinated, recovered or tested

A negative rapid antigen test not older than 24 h or PCR test not older than 48 h is required as a test. Please bring your CovidPass and ID wherever you go and make sure to have enough FFP2 masks. Additionally please find here the current local Public transportation requirements (in German).

Where can I find more information?

Information on the COVID measures and travel restrictions in place in European countries can be found on the following websites: https://www.auswaertiges-amt.de/en/coronavirus/2317268 and https://reopen.europa.eu/en. These websites also contain information on what personal information and documents you will need to have with you to travel.

Sponsors

Thermo Fisher Logo

We thank our industry collaboration partners for sponsoring this symposium. EMBL IC training activities are generously supported by the Boehringer Ingelheim Foundation.

Date: 31 May 2022

Location: EMBL Heidelberg

Time: 8:30 am

Venue: EMBL Imaging Centre & EMBL ATC


Deadline(s):

Registration: Closed


Contact: Christopher Stocks

Edit