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Biological Oscillators – Course and Conference Office

EMBO | EMBL Symposium

Biological Oscillators

Overview

Registration is not yet open for this event. If you are interested in receiving more information please register your interest.

Conference Overview

Are you interested in oscillatory phenomena and biological dynamics? At this symposium, multiple disciplines will come together in order to discuss common mechanisms underlying the generation of oscillations.

This meeting provides a unique platform for the emerging new community working at the interface between quantitative biology, complex oscillatory systems, and physics.

Oscillations are abundant – from hormonal oscillations with periods of days and months, to genetic fluctuations in the range of hours (circadian clock, embryonic oscillators), and metabolic and biochemical oscillations in the order of minutes (glycolytic oscillations) and seconds (Calcium-dynamics) – oscillations are central to biology across different temporal and spatial scales.

Session Topics

  • Oscillation mechanisms across different scales: from circadian clock to embryonic oscillators to biochemical (metabolic) oscillations
  • Oscillation function: besides known clock functions, other emerging concepts of oscillatory dynamics as a basis for temporal signal encoding mechanisms
  • Quantitative/imaging approaches in order to study oscillatory dynamics
  • Synchronisation of coupled oscillators, such as coupled oscillators and synchronisation in various contexts and at different scales
  • Mathematical modelling and computational approaches to oscillatory dynamics

Organisers

Conference Organiser

Practical information

Registration Fees and Abstract Submission

Registration Fees (include admission, conference materials, meals and coffee breaks):

Participants are expected to book and pay their own accommodation and travel expenses.

Academiatba
PhD Studenttba
Industrytba
EMBL StaffIntranet access

NO visa support letters will be issued until payment of the registration fee is confirmed.

Accredited journalists may be eligible to register for a reduced press rate or in some cases for complimentary registration. Registrants may be required to provide accreditation or equivalent proof of press membership after registration. Please contact EMBL Events for more information.

Confirmation and Payment

Registration will be on a first-come first-served basis. Your place can only be confirmed after payment of the registration fee.
Types of payments accepted are international bank transfers (only up to 8 weeks before event) and credit card payments.

Abstract submission

Only registered participants are eligible to submit an abstract. We only accept online abstract submissions. 

After registration you can submit your abstract via a separate link that will be provided in the email confirmation. Alternatively, you can access the link on the confirmation page directly after registering. The same login credentials are used for both processes.

Please note:

Title: The title should not exceed 20 words. Only the first word of the title should start with a capital letter and the rest of the title should be in lowercase.

Authors and Affiliations: Please fill in the author’s details as requested in the online form. The compulsory details are: First Name, Last Name, Organisation Name (Affiliation or Company), Country and Email. Mark only one author as the role of First author and please don’t forget to indicate who will be presenting. The order of the authors will be listed as follows: First Author, Co-First Author (alphabetically if multiple), co-author(s) (in the order added by the submitter).

Presentation Types: When submitting your abstract, you can apply for an oral or poster presentation. A selection process will take place with the results announced 2-3 weeks after the abstract submission deadline.

Please check our FAQs pages for further information on how to submit an abstract.

Financial Assistance

Financial Assistance

Registration Fee Waivers

All academic and student registrants are invited to apply for a registration fee waiver, provided by the EMBL Advanced Training Centre Corporate Partnership Programme and EMBO. The registration fee waiver covers the registration sum that you have paid to attend the meeting. Conference participants are not required to pre-pay the registration fee to be selected for a fee waiver for a virtual meeting. If you have already paid the registration fee and are awarded a fee waiver, it will be reimbursed after the meeting. Course participants are required to pay the course fee in advance, which will then be reimbursed after the recipient has attended the course.

Childcare Grants

For participants and speakers with childcare responsibilities there is the possibility to apply for a grant, provided by the EMBL Advanced Training Centre Corporate Partnership Programme and EMBO, to offset childcare costs incurred when participating at a virtual event. Eligible costs include fees for a babysitter or childcare facility or travel costs for a care giver. Please note that priority will be given to early stage researchers. Costs will be reimbursed after the meeting only once a reimbursement form and original receipts have been received. Attendance at the event is required in order to be eligible to receive the reimbursement. In order to apply for this grant, you must be registered by the abstract submission deadline.

Application

Applications for financial assistance can be submitted via the submission portal* (for the submission of abstracts for conferences or the submission of motivation letters for courses) by completing the Financial Assistance Application Section (underneath the section for entering abstract/motivation letter information). The link to the portal can be found in the registration confirmation email that you will receive after registering for the conference or course.

For conferences, if you are not submitting an abstract, you can still apply for financial assistance in the submission portal. Read the instructions on how to apply for financial assistance.

Note that priority will be given to those submitting an abstract to present at the conference. In your application you will be asked to answer questions regarding your motivation for applying, and, for registration fee waivers, the reasons why your lab cannot fund your attendance and how your attendance will make a difference to your career. Application for financial support will not affect the outcome of your registration application.

*For some events, applications for Childcare Grants will still be done by email. Information about the grant will be sent out shortly after the abstract/motivation letter deadline. Please contact the event Conference Officer if you have any questions.

Selection

The scientific organisers will select the recipients of registration fee waivers during the abstract selection process for conferences and the participant selection process for courses. Results will be announced approximately 3 – 4 weeks before the event start date. Selection results do not impact your admission to the meeting. Registration fee waiver selection is based on your current work or study location, your motivation for applying, the reasons for needing financial support and the impact this event will have on your career. Childcare grants are allocated based on career stage, with priority given to early stage researchers.

Further details

Check out this list of external funding opportunities or get more information on attending the conference as an event reporter.

For further information about financial assistance please refer to the FAQ page.

Onsite Childcare

EMBL offers onsite childcare for many of the conferences and symposia run at EMBL Heidelberg. Registration for childcare must be made online 6 weeks before the start of the event.

At a glance

Who and where?: Children are looked after on campus by our highly professional kindergarten teachers in the EMBL Kinderhaus.
Languages: The two main languages of the carers are German and English.
Childcare times: 8:30am – 5:50pm for the duration of the conference
Registration fee: €100 per child, per conference
What’s provided?: All necessary equipment such as meals, beds, toys and diapers are provided.

Criteria

The following criteria must be met to be eligible for EMBL childcare:

  • The child must be between 3 months and 3 years
  • One or both parents must be registered participants to the corresponding conference
  • If your child has special dietary needs, requires medicine or special nappies, this must be provided for the duration of the conference
  • You must agree to the EMBL Kinderhaus Medical Guidelines
  • Valid travel insurance is required (in addition to the EMBL visitors insurance that covers the child during the conference)

As childcare spaces are limited, registration will be on a first-come first-served basis. Your place can only be confirmed after payment of the registration fee.

Insurance

The children of conference participants who are registered for childcare at EMBL are covered by the EMBL liability insurance in the case that something should happen to them whilst under the care of the kindergarten teacher (e.g. if they fall or injure themselves). It is nevertheless required that the conference participants also arrange health or travel insurance for themselves and their child which is valid in Germany, and that covers them in the case of illness or accident in which they are at fault that takes place when the child is not in the EMBL childcare, or an accident that takes place off the EMBL premises.

Payment

We accept international bank transfers up to 8 weeks before the conference starts, after which we will only accept credit card payments made via our online payment system.

NO visa support letters will be issued for the child until payment of the registration fee is confirmed.

Cancellation

Cancellation of any booked onsite childcare service should be submitted in writing or via email and is valid only with acknowledgement of receipt by the EMBL Course & Conference Office.

Cancellation fees are dependent on the notice given.

  • If cancellation occurs less than 7 days prior to the start of the booked childcare service, the cancellation fee is 100% of the fee.
  • If cancellation occurs between 7 days and 1 month prior to the start of the event, the cancellation fee is 50% of the fee.
  • Earlier than 1 month, a cancellation fee of EUR 50 will be charged or 50% of the fee, whichever is the lower.


If the onsite childcare service has been booked by the registration deadline of the event and a visa is not awarded in time to travel to the event, the full fee for the onsite childcare will be reimbursed. In this case, the visa rejection letter or proof that the visa application process has been initiated on time is required before reimbursement is processed.

For further information about registration please refer to the FAQ page. For questions specific to childcare, please contact childcare@embl.de or Tel.: +49 (0)6221 387 8797.

Accommodation and Shuttles

Accommodation is not included in the conference registration fee.

Please contact one of the partner hotels below before Day Month Year in order to ensure availability. Please quote the booking code XXX20 and confirm the exact price of the room with the hotel directly.

EMBL-ISG Hotel Exzellenz Hotel & Boarding House Meininger Heidelberg
Hotel AnlageHotel Holländer Hof Hotel Monpti
Hotel Bayrischer HofHoliday Inn Express Heidelberg City Centre  Star Inn Hotel & Suites Premium
B&B Hotelibis HeidelbergSteffi’s Hostel Heidelberg
Crowne Plaza Heidelberg City Centre Leonardo Hotel Heidelberg City CentreHotel Vier Jahreszeiten

Conference Shuttle Buses

Conference shuttle buses are free of charge for participants, and depart from designated bus stops near the hotels to EMBL and back, mornings and evenings. Please note that NOT every bus stop will be used for every event.

The bus stops for this conference are:

  • Star Inn Hotel (close to B&B Hotel and Main Train Station)
  • Kurfürsten-Anlage (close to Main Train Station)
  • Leonardo Hotel City Centre (Bergheimer Strasse)
  • Neckarmünzplatz
  • Peterskirche
  • Crowne Plaza
  • ISG Hotel

View Conference shuttle bus stops and hotels in a larger map.

Further details

Address: EMBL, Meyerhofstraße 1, 69117 Heidelberg, Germany. For further information on getting to EMBL Heidelberg visit Public Transportation to the Venue.For information about accommodation and local transportation please refer to the FAQ page.

Onsite Information

Catering
Charging lockers
Electricity and charging station
EMBL merchandise
Health and safety notes
Internet
Lost and found
Luggage
Nursing room
Photography
Printing
Room for prayer, yoga and meditation
Sightseeing
Travel to and from the venue
Useful German expressions

Catering

All meals and coffee breaks are included in the registration fee. Our catering staff will prepare a wide variety of vegetarian meals, meat and fish dishes, soups, pasta, fresh fruit and vegetables, as well as a variety of desserts.

Please wear your badge at all times when serving yourself.

No food or drinks are allowed in the auditorium.

Charging lockers

There are lockers available next to the stairs leading down into the Auditorium. You will find some of those equipped with sockets to charge your smartphone/tablet etc.

Electricity and charging station

In most places the electricity is 220 volts AC (50 cycles). An adaptor and a plug that fits the German socket may be needed for your appliances/laptop (i.e. American, Japanese, etc.). A USB charging station for electronic devices is available at the registration desk.

EMBL merchandise

EMBL Merchandise is available on Mon – Thu (9 am – 12 pm). If you are interested in purchasing an EMBL souvenir (products presented in the glass display in the registration area), please ask at the registration desk for more information.

Health and safety notes

Do not smoke in any EMBL building.
Eating and drinking is prohibited in the Auditorium and all laboratories.
Do not enter any restricted areas or the laboratories unless instructed to do so.

If first aid is required …

  • The first aid room is located next to the ATC Registration Desk (room 10- 205).
  • Dial the Emergency number 222 from any EMBL internal phone only.
  • Where is the accident? What happened? How many injured?
  • Emergency number 06221-387 7821 from mobile phones.
  • Please report all accidents to the conference officer at the registration desk.

In case of fire …

  • Press the nearest fire alarm button or the Emergency number 222 from any internal phone.
  • A loud fire alarm will go off if an evacuation is required. On hearing the alarm leave the building immediately following the escape route and fire wardens and head to one of the meeting points
  • Do not use the lifts.

Beyond first aid…

Please remember to bring your own medication, if needed, to the conference. Note that the next pharmacy is a 4-minute drive from the EMBL, but for many medications you will be required to see a doctor to get a prescription.

Ensure in advance that your medical insurance will cover you during your visit in the event that you do need to see a doctor while in Heidelberg. In any case, the EMBL Course and Conference Office will assist you to get to the pharmacy and a doctor of your choice if necessary.

Internet

Wi-Fi is available everywhere on the premises (no password required), just log on to ATC-Guest. The eduroam network (secure, world-wide roaming access service developed for the international research and education community) is also available.

Lost and found

‘’Lost and Found’’ are kept at the registration desk until the end of the conference.

Luggage

There are lockers available on-site to store your luggage, which require a 2 EURO coin to operate. There is another luggage room on level E0, which is free to use but remains unlocked during the conference.

Nursing room

There is a nursing room available in the ATC Rooftop Lounge on level A29.

Photography

During the conference an EMBL Photographer may be taking photographs. If you would not like to appear in these, please inform the photographer or a member of the Course and Conference Office.

Printing

We can help printing your boarding passes/train ticket. Please send it to events@embl.de and collect your print-outs at the registration desk.

Room for prayer, yoga and meditation

New room for prayer, mediation and yoga located on level E0 behind the Auditorium. Please be respectful of other participants using the room.

Sightseeing

A variety of activities in Heidelberg can be found on the website of Heidelberg Marketing.

Travel to and from the venue

During the event we provide conference shuttle busses to and from EMBL. In addition, there is the public bus 39A that serves the EMBL campus and taxis can be easily booked at any time. Information on the conference shuttle busses can be found on the individual event website and more detailed information on travelling to EMBL can be found on our Travel Information page.

Useful German expressions

HelloHallo
GoodbyeAuf Wiedersehen
Good morningGuten Morgen
Good afternoonGuten Tag
Good eveningGuten Abend
Good nightGute Nacht
I’m sorryTut mir leid
Excuse me…Entschuldigen Sie
How are you?Wie gehts?
I’m fine thanks. And you?Mir geht es gut , danke, und dir/Ihnen?
What is your nameWie heisst du? Wie heissen Sie?
My name isIch heisse
Do you speak EnglishSprechen Sie Englisch?
I don’t understandIch verstehe nicht
Please speak more slowlyKönnen Sie bitte langsamer sprechen
Thank youDankeschön
Where is the toilet?Wo ist die Toilette?
Please call me a taxiBitte rufen Sie mir ein Taxi
How do I get to….?Wie komme ich zum/zur…..?
A beer/two beers pleaseEin Bier/zwei Bier bitte
A glass of red/white wine pleaseEin Glas Rot/Weisswein bitte
The menu, pleaseDie Speisekarte, bitte
Is there a local speciality?Gibt es eine Spezialität aus dieser Gegend?
I’m VegetarianIch bin Vegetarier
It was deliciousEs war hervorragend
The bill, pleaseDie Rechnung, bitte
I have a headacheIch habe Kopfschmerzen
I have a sore throatIch habe Halsschmerzen
My stomach hurtsIch habe Magenschmerzen
I’m allergic toIch bin allergisch gegen
I need a doctor who speaks EnglishGibt es einen Arzt, der Englisch spricht?

Sponsors

Sponsorship Opportunities

We offer a variety of event sponsoring possibilities, with the flexibility to select a set sponsorship package or combine individual sponsorship options to suit your event budget. Discounts are available for companies sponsoring multiple events at EMBL Heidelberg. View other conferences, or contact sponsorship@embl.de for further information on sponsoring possibilities.

If you are interested in becoming a media partner of this event, please visit our media partnerships webpage.

Date: 7 - 9 Mar 2022

Location: EMBL Heidelberg

Organisers:

  • Alexander Aulehla
    EMBL Heidelberg, Germany
    • Hanspeter Herzel
      ITB, Humboldt University Berlin, Germany

EMBL Courses and Conferences are kindly supported by our Corporate Partnership Programme

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