{"id":79073,"date":"2026-04-15T14:28:52","date_gmt":"2026-04-15T12:28:52","guid":{"rendered":"https:\/\/www.embl.org\/news\/?p=79073"},"modified":"2026-04-15T14:28:55","modified_gmt":"2026-04-15T12:28:55","slug":"advancing-open-science-at-embl","status":"publish","type":"post","link":"https:\/\/www.embl.org\/news\/people-perspectives\/advancing-open-science-at-embl\/","title":{"rendered":"Advancing open science at EMBL"},"content":{"rendered":"\n<p>Open science accelerates discovery, strengthens research transparency, and ensures scientific knowledge can be reused and built upon by the global community. We spoke to Bastian Drees, Head of the Office of Scientific Information Management (OSIM) at EMBL, about the steps the organisation is taking to implement open science practices at all levels.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why is open science important, especially for an organisation like EMBL?<\/strong><\/h3>\n\n\n\n<p>Open science helps research move faster and further. When publications, data, and software are openly available, other scientists can validate findings, reuse data in new contexts, and build on existing work without unnecessary barriers. This not only improves the reliability of research but also increases its impact across disciplines and borders. For an international research organisation like EMBL, whose mission includes providing resources and services for the life sciences community, openness is therefore a central part of enabling scientific progress. In fact, openness has been a core principle of EMBL since its founding in 1974.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What are some key areas\/domains where open science can be most beneficial for the life science community?<\/strong><\/h3>\n\n\n\n<p>Across multiple domains in the life sciences, open science can provide benefits. The key is that it doesn\u2019t just make things accessible, it has the potential to change how research is done, validated, and reused. Open access to articles and preprints removes paywall barriers and accelerates discovery. Platforms like <a href=\"https:\/\/europepmc.org\/\">Europe PMC<\/a> are central here, aggregating open literature and linking it to underlying data. This link to data is particularly important in the life sciences, as massive datasets are generated in this field.&nbsp;<\/p>\n\n\n\n<p>Open data enables reproducibility and validation of findings as well as secondary analyses and meta-studies. <a href=\"https:\/\/www.ebi.ac.uk\/services\/\">Data resources and analysis tools<\/a> such as those hosted at EMBL-EBI are key infrastructures in this context. Furthermore, open protocols, code, and workflows make it easier to verify and reproduce results. Finally, open science can lower friction for collaboration across institutions and countries and lead to faster responses to global challenges; the rapid data sharing during the COVID-19 pandemic is an example of this.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Tell us about the Open Science Policy at EMBL and how it was first developed.<\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.embl.org\/documents\/document\/internal-policy-no-71-open-science-and-open-access\/\">EMBL\u2019s Open Science Policy<\/a> was launched in December 2021. The policy requires researchers to share a wide range of research outputs openly, including preprints, datasets, and research software.<\/p>\n\n\n\n<p>The development of the policy built on existing open science practices at EMBL, as well as on the Open Access Policy in place since 2015. Crucially, it was underpinned by strong support both from the EMBL community and from its leadership. The policy was designed to formalise existing good practices while remaining practical and adaptable, with a clear distinction between stable principles and evolving implementation guidelines.&nbsp;<\/p>\n\n\n\n<p>Its implementation is supported by dedicated structures like the <a href=\"https:\/\/www.embl.org\/about\/scientific-information-management\/\">Office for Scientific Information Management (OSIM)<\/a>, and emphasises cultural change, researcher support, and long-term monitoring rather than expecting immediate 100% compliance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What changes have you observed since EMBL first implemented its Open Science Policy?<\/strong><\/h3>\n\n\n\n<p>Since its introduction, several key indicators show strong progress. Preprinting has become standard practice for most EMBL-led publications, reaching more than 90% in recent years. Open sharing of data and software associated with publications has also increased significantly, with nearly all recent EMBL-led papers providing access to the underlying data and code.<\/p>\n\n\n\n<p>Part of the success of the policy comes down to institutional changes that were created after its inception. New support structures like OSIM, an institute-wide open-access publishing workflow, and a central fund for article processing charges, have helped embed open science practices into everyday research processes. The most important aspect, however, is the broad support from the EMBL research community, which is also actively involved in shaping and further developing <a href=\"https:\/\/www.embl.org\/about\/info\/open-science\/open-science-from-the-grassroots\/\">open science at EMBL<\/a>.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What have been some of the key lessons emerging from implementing open science at EMBL?<\/strong><\/h3>\n\n\n\n<p>Open science is an ongoing transformation rather than a one-time change. Areas such as data management practices require continued investment in infrastructure, training, and recognition of data stewardship as an essential part of the research process.<\/p>\n\n\n\n<p>However, we observe that the growing number of diverse policies and requirements \u2013 from governments, funders, publishers, and research institutions \u2013 is making it increasingly difficult for researchers to remain compliant. This creates a significant risk that open science is perceived as a burdensome obligation and reduced to a mere \u2018tick-box\u2019 exercise.&nbsp;<\/p>\n\n\n\n<p>We seek to counter this in several ways. First, the EMBL policy is designed to be sufficiently comprehensive, so that compliance with it effectively ensures alignment with funder policies and related requirements. Second, we aim to support researchers as much as possible and to take on a substantial share of the administrative burden associated with open science. Third, and most importantly, we work to increase the visibility of best practices and highlight positive examples as role models. Among other initiatives, we have launched <a href=\"https:\/\/www.embl.org\/about\/info\/open-science\/podcast\/\">The Knowledge Catalyst Podcast<\/a> to this end.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Your team recently published <\/strong><a href=\"https:\/\/doi.org\/10.31222\/osf.io\/v69y3_v1\"><strong>a preprint<\/strong><\/a><strong> highlighting EMBL&#8217;s implementation of its Open Science Policy. What inspired this initiative, and why is it necessary?&nbsp;<\/strong><\/h3>\n\n\n\n<p>The preprint reports the first results following the launch of EMBL\u2019s Open Science Policy in December 2021. By sharing its experience, EMBL aims to contribute to the broader discussion on how research institutions can support a culture of openness and transparency. The results show that institutional policies, combined with infrastructure, training, and community engagement, can play an important role in making open science a normal part of everyday research practice.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What are some of the next steps for you and your team in continuing to expand upon your open science efforts?<\/strong><\/h3>\n\n\n\n<p>We work closely with the Data Science Centre, which does excellent work in the field of data management and has recently received funding from the CoARA Boost Project for a data stewardship initiative.&nbsp;<\/p>\n\n\n\n<p>In addition, last year we expanded the Open Science Policy to include a Rights Retention Policy, which allows every scientist to publish the author-accepted manuscript under an open licence, while we support them in putting this into practice. This enables researchers to continue publishing in almost any journal, even behind a paywall, while remaining compliant with funder policies.<\/p>\n\n\n\n<figure class=\"vf-figure wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"600\" class=\"vf-figure__image\" src=\"https:\/\/www.embl.org\/news\/wp-content\/uploads\/2026\/04\/Featured_OSIM_Team.jpg\" alt=\"\" class=\"wp-image-79095\" srcset=\"https:\/\/www.embl.org\/news\/wp-content\/uploads\/2026\/04\/Featured_OSIM_Team.jpg 1000w, https:\/\/www.embl.org\/news\/wp-content\/uploads\/2026\/04\/Featured_OSIM_Team-300x180.jpg 300w, https:\/\/www.embl.org\/news\/wp-content\/uploads\/2026\/04\/Featured_OSIM_Team-768x461.jpg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><figcaption class=\"vf-figure__caption\">The Office of Scientific Information Management (OSIM) team at EMBL. Credit: Massimo del Prete\/EMBL<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What are your thoughts on the future of open science, especially in the face of the currently changing landscape of the life sciences?&nbsp;<\/strong><\/h3>\n\n\n\n<p>Whether open science leads to a genuine cultural shift or merely becomes a bureaucratic tick-box exercise depends on two main factors. First, incentive systems and research assessment need to reward open practices; as long as hiring, promotion, and funding decisions are still driven mainly by traditional metrics, open science will struggle to gain real traction. Second, researchers need proper support: this includes sustainable infrastructures, dedicated roles such as data stewards, and practical assistance. Just as importantly, openness has to be integrated smoothly into everyday research workflows, rather than treated as an additional administrative burden.<\/p>\n\n\n\n\n","protected":false},"excerpt":{"rendered":"<p>Bastian Drees, EMBL&#8217;s Head of Scientific Information Management, discusses the successes and challenges associated with implementing the organisation&#8217;s open science policy.<\/p>\n","protected":false},"author":124,"featured_media":79075,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[17593],"tags":[1317,26],"embl_taxonomy":[11950,13376],"class_list":["post-79073","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-people-perspectives","tag-open-science","tag-policy","embl_taxonomy-open-science-at-embl","embl_taxonomy-scientific-information-management"],"acf":{"vf_locked":false,"vfwp-news_embl_taxonomy":[11950,13376],"featured":true,"show_featured_image":false,"field_target_display":"embl","field_article_language":{"value":"english","label":"English"},"article_intro":"<p>Bastian Drees, EMBL&#8217;s Head of Scientific Information Management, discusses the successes and challenges associated with implementing the organisation&#8217;s open science policy<\/p>\n","related_links":[{"link_description":"Open Science at EMBL","link_url":"https:\/\/www.embl.org\/about\/info\/szilard-library\/open-science-at-embl\/"},{"link_description":"Implementing an open science policy at EMBL (preprint)\r\n","link_url":"https:\/\/osf.io\/preprints\/metaarxiv\/v69y3_v1"}],"source_article":false,"in_this_article":false,"press_contact":"None","article_translations":false,"languages":""},"embl_taxonomy_terms":[{"uuid":"a:3:{i:0;s:36:\"302cfdf7-365b-462a-be65-82c7b783ebf7\";i:1;s:36:\"bc1eaadd-1f50-4140-8e9b-e58fc33a39fc\";i:2;s:36:\"01c833a7-6d73-487f-8ef2-21cf5c82bc28\";}","parents":[],"name":["Open science at EMBL"],"slug":"open-science-at-embl","description":"What &gt; About EMBL &gt; Open science at EMBL"},{"uuid":"a:3:{i:0;s:36:\"302cfdf7-365b-462a-be65-82c7b783ebf7\";i:1;s:36:\"bc1eaadd-1f50-4140-8e9b-e58fc33a39fc\";i:2;s:36:\"17a6384a-fa1a-49d9-89ca-811de30c6abf\";}","parents":[],"name":["Scientific Information Management"],"slug":"scientific-information-management","description":"What &gt; About EMBL &gt; Scientific Information Management"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Advancing open science at EMBL | EMBL<\/title>\n<meta name=\"description\" content=\"Bastian Drees, who heads EMBL&#039;s Office of Scientific Information Management. 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