Marketing Officer

About this position

As part of the Course and Conference Office (CCO), based at EMBL Heidelberg you will fulfil EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily at the striking Advanced Training Centre (ATC). The ATC is EMBL’s purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.

The marketing officer will join the EMBL Course and Conference Office’s marketing team, which holds the critical role of developing and communicating with the scientific community on behalf of the CCO and generating participation in and audiences for the programme of conferences, courses and events. The team monitors and reports on quality, effectiveness and reach of the programme. It also has a broader remit to promote the external training activities and events programmes of all EMBL sites.

At present EMBL’s programme of events is being delivered entirely online, reaching new and wider audiences and maintaining scientific exchange despite the limits of virtual formats. The post is based in Heidelberg with the team working remotely by default during the pandemic, but onsite for coordination of virtual events and for in-person onboarding and training sessions.

Your role

• Management of digital and print marketing communications for campaigns, including emails, posters and paid advertisements
• Creation, population and upkeep of event websites via content management systems
• Statistical analyses and presentations (e.g. delegate feedback questionnaires, event statistics, web analytics, user behaviour)
• E-mail marketing and coordination
• Producing content for the EMBL Events Blog
• Population and maintenance of EMBL Events conference app and / or virtual event software
• Proof reading (English native proficiency preferred)
• Database management
• Social media posts and content production
• On-site marketing during events (taking photos, preparing slides, networking activities)
• Working with the EMBL Communications team, internal and external suppliers to produce marketing materials and execute campaigns for the events
• Video production
• Actively contributing to projects and work groups to advance the continuous development of the CCO
• Administrative functions necessary to the post

There may be an occasional requirement to work at evenings and weekends in support of the programme.

You have

The candidate appointed should have a university degree or equivalent. The CCO needs enthusiastic and dependable team players with impressive abilities to self-organise and prioritise so that they can support multiple event projects and tasks simultaneously. You’ll need to be a good communicator to work with your CCO colleagues, our customers and fellow service providers at EMBL. Ideal candidates will have at least 12 - 24 months practical experience in marketing of events, preferably in the scientific industry.

• Full fluency in English and basic German language proficiency essential. 
• High level of proficiency in Microsoft Office and the Adobe Suite (Photoshop, Illustrator, InDesign)
• Experience with email campaign software (MailChimp), project management (Asana, Instagantt) and marketing web and mobile applications (Crowd Compass)
• Experience working with databases and content management systems
• Experience with various social media platforms, HTML, Google Analytics, Google Ads, Facebook Ads and Twitter Ads
• Excellent time-management skills with the ability to multi-task and perform under pressure
• Adept communicator and relationship builder
• Excellent attention to detail
• Experience with virtual event platforms is a bonus

You might also have

More advanced German language abilities an advantage.

Why join us

Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.

What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel http://s.embl.org/lifeatembl.

What else you need to know

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.