Grants Officer

Key information

  • Location: EMBL Heidelberg
  • Staff category: Staff Member
  • Job type: Administration
  • Contract duration: 3 years (renewable)
  • Grading: 4, 5 or 6; depending on experience and qualifications
  • Closing date: 17 January 2021
  • Reference number: HD01873

Continue reading for more information about this position, or apply now.

About this position

We are looking for a Grants Officer to join us at the European Molecular Biology Laboratory in Heidelberg, Germany. Our Grants Services team assists scientists at different career levels in procuring funding for research projects from a variety of external sources. The postholder will be employed in the Grants Services section and will report directly to the Head of Grants Services. The post holder will have a broad range of responsibilities concerning EMBL's external research funding.

Your role

Responsibilities will include, but not be limited to, the following:

  • Looking after the fellowships and grants needs of a group of EMBL scientists
  • Ensuring deadlines at every stage of the grant process are met
  • Ensuring that grant applications comply with EMBL internal rules and funding body guidelines
  • Identifying sources of funding
  • Liaising with grant-giving bodies
  • Informing the scientists and other administrators about funding opportunities, eligibility, procedures and deadlines
  • Actively communicating and providing training to scientists at different career stages about funding opportunities and general grant writing skills; contributing to induction training of new grants officers as needed
  • Supporting the scientists in developing applications - particularly in the administrative sections and also including compliance issues, such as ethics
  • Prepare and review the applications budget together with the PIs, to ensure accuracy of budget in the submission
  • Providing support during the run-time of externally funded projects to help fulfil reporting obligations and other aspects of project management as necessary
  • Reviewing contracts, consortium agreements and other related grants contractual documents
  • Liaising with administrative colleagues in scientific units, HR and legal departments and at other EMBL sites
  • Routine office duties such as the input of database information, dealing with correspondence, maintenance grant-related intranet information, maintenance of funders’ information and rules, especially as these affect EMBL

You will also be expected to cover for colleagues during absences and to keep themselves informed about the terms and conditions of a wide range of different grant-giving bodies.

You have

As our ideal candidate, you are educated to degree level, ideally in a science related subject and have at least 3 -5 years grants administration experience, preferably including project management, gained in a scientific environment. You are familiar with the German and international grants landscape. You will be computer literate and have good working knowledge of Excel, Word and Outlook. Good communication and interpersonal skills, ability to work within a team and to tight deadlines, to manage a wide workload and use initiative are essential. Fluency in English is required.

You might also have

Knowledge of Research Information Systems would be an advantage. Previous work experience gained in an organization of size comparable to the EMBL is desirable. Knowledge of German is advantageous.

Why join us

Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.

What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel

What else you need to know

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

As part of EMBL’s mission, the Administration unit provides support and services to all members of personnel across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading molecular biologists. We aim to establish a dynamic and collaborative work environment across the whole of EMBL to uncover the most of our employees’ potential.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Virutal interviews are tentatively planned for the week of 8th February 2021.

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One laboratory. Six sites. Global reach.

The European Molecular Biology Laboratory is a single organisation spread across six European sites. Each site hosts its own research units, services, and facilities.