Accounts Officer

Key information

  • Location: EMBL Heidelberg
  • Staff category: Staff Member - Administrative and support
  • Contract duration: 5 years
  • Grading: 4, 5 or 6, depending on experience and qualifications
  • Closing date: 20 October 2020
  • Reference number: EMBO00095

Continue reading for more information about this position, or apply now.

About this position

EMBO stands for excellence in the life sciences. We support talented researchers at all stages of their careers in Europe and beyond, stimulate the exchange of scientific information, and help build a research environment where scientists can achieve their best work.

A core programme of EMBO since the 1960s, EMBO Fellowships have benefited thousands of early career scientists. Life scientists actively seek EMBO Postdoctoral Fellowships to fund and support their international careers. Approximately 300 scientists also benefit each year from EMBO Short-Term Fellowships, returning to their home laboratories with new skills as well as contacts for future collaborations.

The EMBO Postdoctoral Fellowship Programme is currently undergoing a major transition, from awarding EMBO Fellows directly with a stipend to concluding contracts with fellows’ host institutions (universities and research institutes) that provide fellows with an employment contract.

Your role

The Accounts Officer provides accounting and bookkeeping services for all areas of EMBO. An important part of the advertised role will be to assist in managing the financial transactions, documentation, accounting and controlling of the Postdoctoral Fellowship scheme.

Specific responsibilities:

  • general accounting and administrative tasks;
  • supervision of creditors accounts;
  • accounts payable and accounts receivable;
  • support of and backup for the Finance Officer and the Fellowship Administrator 
  • accounting of ongoing stipend and grant payments for fellowship awardees;
  • control and payment processing of travel reimbursements;
  • administration and reconciliation of the pension scheme for EMBO Fellows;
  • data entry into accounting system and Filemaker
  • correspondence and filing;
  • entering of payments into payment database.
Assistance in the accounting of:
  • supplier invoices;
  • staff reimbursements;
  • external travellers reimbursements;
  • credit card processing;
  • reporting;
and perform additional tasks as required by the Head of Finance and Administration.

You have

  • good knowledge of bookkeeping and accounting, ideally as a trained accountant;
  • at least three years’ professional experience.
  • knowledge of accounting it systems (e.g. DATEV, Taylorix or Lexware);
  • familiarity with debtors, creditors, prepayments and accruals, cost centres and cash flow;
  • the capacity to work independently as well as part of a team in an international environment and in contact with customers and suppliers;
  • fluency in English; good working knowledge of German
  • excellent written and oral communication skills.

You might also have

  • experience in taxation;
  • interest in learning accounting principles of an intergovernmental organisation, Swiss and German law;
  • experience in controlling including cost center.

Why join us

The EMBO offices are located on the international EMBL life science research campus in Heidelberg, Germany. Heidelberg, home to around 150,000 people, is a vibrant university city offering a high quality of life. EMBO is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international science organisation. The remuneration package comprises a competitive salary, pension scheme and health insurance, and educational and other family-related benefits. As a non-profit organisation, we have an informal and collegial working environment that is inspired by our dedication to working for a common greater good.

What else you need to know

The Accounts Officer reports to the Head of Finance and Administration. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review. Application Instructions Please apply online through